Shipping & Receiving Coordinator

Lake Forest, IL

The Chicago Bears are hiring a Shipping & Receiving Coordinator for our headquarters (Halas Hall) in Lake Forest, Illinois. Strong organizational and time-management skills are essential as this role involves managing all shipping and loading dock activity. The Shipping & Receiving Coordinator is part of the Building Operations team which is responsible for multiple disciplines to ensure functionality, safety, and efficiency of Halas Hall. This team is accountable for daily office operations, repair and maintenance, capital projects, event management, communications management, emergency management and business continuity. This is an hourly, non-union, position with primary hours being 7:30AM until 3:30PM Monday through Friday.

Who We Are

The Chicago Bears strive to advance our mission of winning championships by conducting ourselves with humility, integrity, and a strong work ethic. We want you to help us achieve our goals and to be part of the one of most storied franchises in all of sport. We offer our employees professional development, competitive salaries, excellent health and retirement benefits, and an environment where our talent and contributions are valued by the club and the community.

Our Commitment to Diversity, Equity & Inclusion

The Chicago Bears organization continues to deepen its commitment to establishing an inclusive, equitable work environment that reflects the diversity within our communities and fan base. We value, respect and appreciate diversity at all levels, on and off the field, and are guided by a vision of success that includes integrating diversity, equity, and inclusion into our club's DNA and culture.

Responsibilities

Coordinate all outgoing daily shipments spread across various carrier services
Maintain a detailed electronic tracking log for all daily inbound packages
Serve as main contact and foster strong working relationships with USPS, FedEx, UPS, and other delivery service account managers and drivers
Sort and distribute all inbound mail and packages throughout the facility
Collect, meter, and prepare all daily outbound United States Parcel Services Mail for daily pick up
Check all deliveries against the delivery note to ensure quality and quantity of shipments from carriers
Support processes for departing employees as well as packing and shipping personal items as needed
Assist various departments with mass mailings when needed
Maintain sufficient inventory of all general office supplies across two mailrooms and assist with special orders
Offload all pallets from deliveries trucks; along with movement of pallets throughout campus
Assess storage needs across various departments and identify both short-term (seasonal) and long-term solutions
Develop and maintain efficient procedure for inter-departmental mail between Halas Hall, Soldier Field and 123 N. Wacker offices
Comply with all health and safety regulations
Other projects and duties as assigned, including departmental or organizational administrative work as needed

Qualifications

Associate degree in related field plus 1 year of relevant trade experience or High School diploma/GED plus 3 years of relevant trade experience
Proficient forklift & pallet jack operator, including having or the ability to obtain an operator’s license
Previous loading dock and logistics experience a plus
Strong computer skills (Microsoft Outlook, Word, Excel, and Teams)
Strong ability to operate with discretion to ensure privacy and confidentiality of Club business
Must be able to work independently with proactive problem-solving and reasoning skills
A collaborative service approach, commitment to teamwork, attention to detail and demonstrated commitment to process improvement
Must be organized, able to manage multiple projects, and excel in an ever-changing work environment
Professional demeanor and strong communication skills required
Must be physically capable of strenuous activity over extended periods of time
If needed, be able to work non-traditional hours, in non-traditional settings, including evenings, weekends, and holidays as required

This list of position functions is not all-inclusive and may be supplemented or modified.