Senior Executive Assistant

Camden, NJ

The Executive Assistant performs advanced, diversified, and confidential administrative support to the Vice President of Research & Development as well as the Leadership Team. This position provides advanced administrative and clerical support requiring comprehensive skill and knowledge of the organization.

Essential Job Duties

Directly supports the Vice President of R&D and several R&D Leadership team members with administrative activities including calendar management, travel arrangement using Concur, and itinerary coordination, meeting document preparation, expense report creation, etc.
Coordinates work processes and project requirements for NDA’s, DocuSign, Safety Training and related systems to support the M&B Leadership team.
Onboards contingent workers and terminates access upon conclusion.
Prepares equipment set up for new hires (laptop, monitor, keyboard, mouse, name tag, etc.).
Creates Purchase Orders (POs) using Ariba or SAP and receives against them, including budget tracking.
Prepares Microsoft PowerPoint presentations for various R&D Leadership Team meetings as required.
Arranges R&D meetings and conferences, prepares and distributes agendas, reserves and prepares facilities for local and webcast meetings.
Organizes and maintains record and file systems (electronic and paper).
Maintains the M&B R&D department organizational charts.
Maintains office equipment; arranges for equipment repair and maintenance; orders office supplies.
Assists in project work to include coordinating projects, gathering necessary data from leaders and team members, and creating report presentations for town halls and quarterly project meetings.
Manages cubicle seating requirements for all Camden based M&B team members.
Organizes and prioritizes workload and meets deadlines.
Serves as a member of CAPs teams/Tech Coordinator for R&D

Knowledge and Skill Requirements

Ability to interact with various levels within the organization
Strong organizational and multi-tasking skills, written and verbal communication skills
High attention to detail and accuracy with the ability to coordinate complicated tasks like event planning
Advanced knowledge of Microsoft Office software to include Teams, PowerPoint, Excel, and Outlook, Word
Embraces technology and is a proactive and digital thinker, always looking for ways to streamline work and tasks
Must be able to exercise discretion while managing confidential information in a professional manner
Ability to support multiple individuals with diverse requirements with adaptability to changing priorities and needs of the team
Excellent time management and skilled in independently prioritizing tasks
Displays a professional confidence and tenacity to achieve tasks and objectives
Knowledge of SharePoint, SAP, Ariba and/or Concur preferred
Previous experience in a technical or research environment preferred

Education and Experience

Associate degree required, Bachelor’s degree preferred; minimum 7 years related experience supporting executive and senior leaders.

The Company is committed to providing equal opportunity for employees and applicants in all aspects of the employment relationship, without regard to race, color, sex, sexual orientation, gender identity, national origin, citizenship, marital status, veteran status, disability, age, religion or any other classification protected by law.

In that regard, U.S. applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.