Publicity Assistant

Burbank, CA

Flex Type Hybrid - This role is considered hybrid, which means the employee will work a portion of their time on-site from a Company designated location and the remainder of their time remotely.


Job Responsibilities:

  • Day to Day assistant duties, supporting the Director of Multicultural in the LA office. 
  • Responsible Calendar and Schedule Management: Coordinate travel, manage day-to-day meetings for Director
  • Meeting Coordination and Reporting: Book conference rooms, issue meeting requests through Outlook, coordinate agenda and other handouts, print items for meetings, take meeting notes and follow-up with attendees.
  • Updating of multicultural reports and breaks daily. 
  • PGS / GSS entry support for all multicultural press days and events 
  • Maintain necessary communications documents (Campaign Highlights Report, Presentation Slides, Publicity Reports, Talent Schedules, etc.) and distribute in a timely manner to key executives.  
  • Expenses: Preparation of all business-related expenses using CONCUR travel proxy role ensuring expense reports are completed and filed in a timely manner 
  • Responsible for working events, screenings, junkets and premieres as needed
  • Additional ongoing support for the LA Press Team 
  • Assist with screenings: Maintain/update RSVP lists, on-site coverage, reporting, etc. 
  • Update ongoing database for multicultural press, influencers and key events


Basic Qualifications:

  • Knowledge of the ongoing multicultural zeitgeist, informed about the cultural conversation and trends
  • The ability to juggle multiple projects simultaneously, perform under pressure and pay close attention to detail
  • Excellent written, verbal and interpersonal skills to assure successful interaction with executives and business unit contacts
  • Detail oriented with superior organization skills
  • Strong team player and self-starter; taking initiative to solve problems 
  • Creatively driven, genuinely passionate about entertainment, storytelling and pop culture
  • Excellent typing skills with proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Keynote and Outlook for meeting requests and calendaring
  • Ability to work overtime when necessary
  • Team player - willing to work with other assistants and staff at all levels in support of the marketing team in Burbank and worldwide
  • Positive attitude and the ability to be proactive, resourceful and flexible
  • Candidate should have a strong passion for film publicity and movies and should be familiar with a variety of industry concepts, practices, and procedures, especially in publicity
  • Experience in the entertainment industry, ideally in publicity or marketing 
  • Ability to troubleshoot tech issues as they arise
  • Overall working knowledge with the SAP and Concur system

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