PROJECT MANAGER / PRODUCER

Remote New York, NY

PROJECT MANAGER/PRODUCER

Award-winning creative & digital agency, 360Design, is looking for a Project Manager to join our multi-faceted, tight-knit team of creative thinkers looking to push the boundaries of technology and design.

360Design works with some of the world's most disruptive organizations in health and science tech, infrastructure, transportation, entertainment, and hospitality with solutions ranging from virtual-reality movie theaters for Apple, Amazon, and National Geographic to innovative tech products for HyperloopTT, MIT, or Harvard.

We are seeking an enthusiastic person who can contribute to a team environment and wants to be part of an evolving organization. This position requires a self-motivated, flexible individual with strong communication, organization and leadership skills.

What you'll do:

Maintain oversight of all active projects.
Feed into a weekly leadership status report and be the primary POC project updates and questions
Independently steward day-to-day project management, serving as a daily point of leadership for cross-functional partners
Schedule creative reviews and other important team meetings, ensuring the right attendees are present, meetings start and finish on time and recapping and distributing detailed notes
Drive integrated project timelines and ensure all key milestones and due dates are communicated frequently to the larger internal project team, agency partners, and clients
Anticipate and manage potential blockers across concept development, production, and delivery phases; flag to appropriate partners and proactively find solutions
Champion and help build creative workflow processes and tools to ensure consistency and efficiency
Work across US and International time zones as required

Who you are:

A project management professional with 5-7 years experience in creative project management
You are the owner and leader of project management. You are NOT an order taker.
As a project manager, you will be expected to manage relationships with existing and potential clients by responding to briefs, managing project timelines, and knowing both the client and their unique challenges inside out.
Highly proactive
Highly productive
Take the reins as project manager to own and drive adherence to scope/schedule/budget
Master of being assertive (not aggressive) and responsive (not reactive)
Positive attitude – have an abundance mindset (not a scarcity mindset)
An effective and concise communicator
Resilient and constructive when faced with change; able to shift approaches when needed in response to unexpected events and circumstances
Someone who thrives in maintaining organization, finding efficiencies and building, improving and simplifying processes
Experienced in working with project management software/tools

Responsibilities

Schedule and lead weekly stand-up meeting with the internal team
Schedule and lead status meetings with client
Write client status reports and walk clients and the internal through the status report
Keep project management tools, internal and client-facing folders updated with the latest information and documents
Inform and guide the creative and development team on deadlines and deliverables
Create project schedules and manage the timeline
Identify scope creep and out-of-scope requests and make clients aware
Ensure timesheets are being done on time weekly
Have a clear understanding of resource allocation and let management know when specialty skills or additional team members are needed/required, and when team members have bandwidth to take on more work
Ensure client feedback and approvals are received in writing (email is fine) and per the schedule
Know the office holiday/vacation schedule so you can plan around it

Preferred qualifications

Bachelor's degree in consulting, communication, marketing, business, or related fields.
A proven track record in developing strategic plans that benefit the client.
A good knowledge of the media and how strategic planning influences it.
Excellent written and verbal communication skills. Brief and get to the point.
The ability to make complex subjects understandable.
The drive to be successful and perform well in all aspects of your strategic work.
Sharp analytical and problem-solving skills.
The flexibility to work on a number of projects and balance your workload.
Great team player; able to respond to feedback and suggestions in a positive manner.
Cultivate humility and curiosity about all things design, tech, and innovation.
Experience in an agency setting or with creative consulting is a plus.

Recommended

Proficiency in tools such as Microsoft and Google applications, as well as Keynote. Basic Figma and Adobe Suite capabilities are a plus.
Clickup, Monday, Copper, Slack, Dropbox, Google Suite
Strong appetite for professional growth and learning from seasoned professionals.

Trust Behaviors

From experience, we have found that trust is one of the most important ingredients for successful working relationships. Some of the trust behaviors we aim to adhere to include: talk straight, demonstrate respect, create transparency, right wrongs, show loyalty, deliver results, get better, confront reality, clarify expectations, practice accountability, listen first, keep commitments, and extend trust.

Why us

We are passionate about the journey, looking to obstacles as opportunities and doubters as inspiration. We are far from dreamers; we are doers. We move forward every day. Our team is nimble, inquisitive and passionate and this is reflected in our clients’ satisfaction with our work.

If you are interested, please email us at admin@360design.com with your resume and a cover. Cover letter may be addressed to Ronnie Peters.