Program Assistant

Responsible for providing support to the Program Director in Bronx, NY, management team and shelter staff with administrative functions which are necessary to operate the Families with Children offices and shelters.

Salary Range: $38,000 - $40,000

MAJOR DUTIES AND RESPONSIBILITIES

• Responsible for administrative tasks including monitoring records for required documentation, collecting documents from clients and filing records accordingly.
• Greets clients and visitors and logs them into the system, and then directs them to the appropriate party.
• Assists with clerical duties related to the program including payroll information, scheduling, and other reports as assigned.
• Understands and follows the agency and funding source guidelines and protocols including HIPAA and Confidentiality.
• Perform other tasks as assigned by the Director, Homeless Programs

SPECIFICATIONS FOR EDUCATION/CERTIFICATIONS/LICENSES

• Bachelors’ Degree

REQUIRED SKILLS AND EXPERIENCE

• At least three (3) years’ experience as an Administrative Assistant preferably working with abused families or women with special needs.
• Experience with data entry
• Excellent interpersonal and communication skills
• Organized and detailed
• Ability to work independently, takes initiative, and works well as a team member
• Demonstrated sensitivity and experience with and/or knowledge of homeless families including individuals whom identify as lesbian, gay, bisexual, transgender, queer, and/or HIV-affected, the elderly and individuals with substance abuse and/or mental health issues.
• Familiarity with DHS regulations a plus but not required.

All new hires, interns and volunteers must provide proof of COVID-19 vaccination prior to their start date unless they have requested a reasonable accommodation for medical, disability or religious reasons from URI’s People & Culture, peopleandculture@urinyc.org.

Qualifications

• Bachelors or better.