Operations Coordinator

Dallas, TX

This role will ensure that administrative and operational functions are provided to the business, region and/or account. As an operations specialist, this individual will ensure there is sufficient front office support and act as a steward for operational excellence initiatives.

Principal Responsibilities:

Answer the telephones, respond to inquiries as appropriate, and direct calls to appropriate parties and/or take accurate messages
Greets, directs visitors and answers routine inquiries
Opening the office for business, closing
Manages services requests with property management for general offices requests
Reconciles office purchasing card
Assists with expense reports, invoice processing, vendors and payment follow up
Performs other administrative office services support functions
Complete routine/correspondence, data entry, print letters, labels, form letters; format documents; and input data
Opens, sorts, and distributes incoming mail and inter-office mail
Assists production room with filing, folding, sorting, posting, labeling and stamping of jobs
Assists with calendar and scheduling for all conference rooms
Sends and receives faxes; accepts and keeps records of deliveries; handles messengers and overnight deliveries
Make arrangements for food service for internal meetings
Maintains a professional atmosphere in lobby, kitchen and conference rooms
Maintain and make coffee in service areas, tidy kitchen and load/unload dishwasher daily
Manage inventory and order supplies
Organize and coordinate internal staff / employee events

Qualifications and Experience:

High school diploma or GED
Prior front-desk office experience preferred
Proficiency with Microsoft outlook, word and excel
Adobe Creative Suite ( InDesign & Photoshop) preferred
Working knowledge of telephone, switchboard, email and internet
Excellent verbal, written and organizational skills
Ability of multi-task simultaneously
Basic office equipment skills [phones, faxes, computer, copy machine]
Ability to communicate effectively, both orally and in writing with co-workers, clients, and other employees
Excellent interpersonal and client service skills
Able to follow instructions and procedures
Professional appearance and decorum at all times

Physical Requirements:

Involves work of a general office nature’ typically includes extended periods of sitting and/ or operation of a computer
Regularly required to talk, hear and use hands and fingers to write and type
Ability to speak clearly so others can understand you
Ability to read and understand information and ideas presented orally and in writing
Ability to communicate information and ideas in writing and orally so others will understand
Regularly required to utilize vision abilities, allowing reading of printed material, graphics and computer displays

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, email HRServices@cushwake.com or HRServices@cwservices.com. All inquiries not related to accommodations will go unanswered.