Office & Recruiting Coordinator
Our Evernote Austin office is looking for an Office & Recruiting Coordinator with a passion for turning ordinary processes into extraordinary experiences. Our ideal candidate is a customer service oriented individual with a proven ability to produce great results while juggling a myriad of roles and responsibilities. You will be partnering with Workplace Services, HR, the Recruiting team and IT to provide an awesome experience for our employees, candidates and visitors. Together, we will continue to build and nurture a culture and environment that enables our teams and employees to do their best work.
What you’ll do
As our Office & Recruiting Coordinator you will partner with our People teams to provide service with an enthusiastic and positive attitude. You will also help develop, present and implement creative solutions to everyday challenges and streamline processes by identifying opportunities for improvement.
...to support HR/WPS needs
- Start everyone’s day right! Ensure conference rooms, snacks, and supplies are ready to go first thing in the morning
- Act as the first point of contact for both internal and external visitors to the office
- Lead employee event set up (food & decor prep, catering, etc.) as well as occasional meet-ups and gatherings, including occasional events outside of standard business hours
- Schedule services with outside vendors and partners
- Act as the onsite liaison between our team and the office building’s management, maintenance and security staff
- Work independently and with the Workplace Services team to ensure objectives are met and consistently achieved
...to support Recruiting needs
- Schedule onsite and virtual interviews (via Zoom)
- Secure conference rooms and host meet and greets for onsite candidates once we are back in the office
- Build and foster relationships with candidates, recruiters and hiring managers
- Communicate with hiring teams, recruiters and candidates in a timely manner while maintaining a high level of confidentiality and accuracy
...to support IT needs:
- Act as Help Desk support for employees with hardware & software issues
- Craft and maintain documentation on technologies and procedures
- Maintain inventory of equipment and other I.T. assets
What you’ve done:
- 1+ years of professional work experience in IT, Facilities, HR or any customer service oriented field
- Working knowledge of mac OS and familiarity with Windows, iOS, and Android administration
- Proven ability to multitask and prioritize multiple projects
- Startup experience preferred
- Experience with Greenhouse or other ATS is highly preferred
Who you are:
- Available to work Monday through Friday (8am-4:30pm CST) as well as occasional nights and weekends for special events
- An excellent communicator
- A collaborative peer who generates business relationships interdepartmentally
- You are a self starter and have the proven ability to self-manage and work independently
- Extraordinary organizational skills and attention to detail
- A natural problem solver with an innate willingness to roll up your sleeves and get their hands dirty
We are committed to an inclusive and diverse Evernote. We believe that different perspectives lead to better ideas, and better ideas allow us to better understand the needs and interests of our diverse, global Evernote Community. We welcome people of different backgrounds, experiences, abilities and perspectives and are an equal opportunity employer.