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Office Manager

Berkeley, CA

We are one of North America’s most innovative media companies.  We leverage the power of creative excellence, unbeatable locations and smart audience data to change the game for advertisers. 

Our purpose as a company is to help people, places and businesses grow stronger.  To do this, we make meaningful connections between brands and people when they are outside of their homes through one of the largest and most diverse sets of out-of-home assets including billboards, transit and mobile displays across the U.S. and Canada. 

We connect diverse audiences across over 150 markets and conduct our business considering all our stakeholders, from clients and employees, to the communities where we operate.  We are committed to creating a diverse and inclusive work environment that promotes the growth of our people.  Come join our industry-leading team!

What We Offer

OUTFRONT offers a comprehensive benefits program including:

  • Medical, Dental, Vision (including same and opposite-sex domestic partners)
  • HSA and FSA plans, Family Benefits, Pet Benefits
  • 401(k) Plan with an Employer Match
  • Paid Time Off, Commuter Benefits, Educational Assistance
  • Robust Diversity, Equity and Inclusion program including 7 Employee Resource Groups (ERGs)

Your Role

The Office Manager plays an integral role in managing the sales administrative team and ensuring all aspects of the office are run effectively. Reporting directly to the General Manager, this position will require strong leadership, integrity, problem solving abilities and proven management success.

Your Responsibilities

  • Provide leadership and direct the efforts of all OUTFRONT Media Sales administrative personnel within the market in a way that creates a winning team environment.
  • Mentor, coach, and develop local administrative staff. 
  • Assist with office operations, including budget tracking, invoicing, accounts receivable and accounts payable.
  • Assist with preparation of client proposals and bids.
  • Process client contracts and input to Contract Management System.
  • Manage CCNs
  • Manage pacing input numbers
  • Responsible for general office administration – order supplies, shipping, maintain files, paying invoices etc.
  • Plan and schedule ongoing sales administrative training sessions to keep staff engaged and accountable.
  • Maintain personnel and client contract files.
  • Prepare and complete weekly, monthly and quarterly reports as required.
  • Complete all necessary paperwork and reports in allotted time frame.
  • Be a collaborative team member and exemplify OUTFRONT cultural values.
  • Complete all other duties as directed by General Manager.

Your Qualifications

  • Computer Skills; Microsoft Excel, Microsoft Word, Power Point and Outlook 
  • Bachelor's Degree or equivalent experience.          
  • Must be professional, multi-task oriented, and able to communicate clearly, comprehensively with complete personal and professional integrity.
  • Strong interpersonal, written and organizational skills.
  • Self-motivated with at least 3-5 years of professional work experience (preferably in the sales advertising field).

The salary range for this role is $70,000-$85,000 per year. 

Compensation is determined during our interview process by assessing a candidate’s experience and skills relative to internal peers and market benchmarks evaluated for the scope and responsibilities of the position. Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the California Salary Transparency Law. 

To all Recruitment Agencies: OUTFRONT Media LLC does not accept agency and unsolicited resumes. Please do not forward resumes to our OUTFRONT Media employees or any other company location.

OUTFRONT Media is not responsible for any fees related to unsolicited resumes.

OUTFRONT Media Is An Equal Opportunity Employer

All applicants shall receive equal consideration without regard to race, color, religion, gender, marital status, gender identity or expression, sexual orientation, national origin, age, veteran status or disability. Please refer to the OUTFRONT Media Affirmative Action policy statement.

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