Office Manager

Louisville, CO

The Office Manager will work closely with office staff in the daily operations. The position requires excellent communication, personnel management skills, and organizational skills. The position responsibilities include: managing office schedule, new hire onboarding, office training, maintaining employee office information, managing calendars, meeting and event arrangements. This position requires computer and internet research skills, flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, outside clients and vendors. Sensitivity to confidential matters is required.

Essential Duties/Responsibilities:

Reception and mail services
Record and maintain all office systems and equipment
Maintain records of employees including birthdays, allergies, etc.
Work with building management on various things including access cards and parking assignments
Help organize social events as needed
Ordering and maintaining inventory of office supplies
Responsible for calendar management of conference rooms as well as stock maintenance and prep for meetings and trainings
Company cell phone, toss pass and vehicle maintenance
Distribute and maintain inventory of company branded apparel and uniforms
Pro-actively coordinate, assemble, and disseminate documents; presentations and other materials required for meetings
Manage and maintain contacts and files
Distribute and maintain inventory of employee samples
Create and edit Excel spreadsheets, Word documents, PowerPoint presentations, etc.
Assist with general office errands, support and assistance with various administrative tasks and projects as needed
Arrange for catering needs
Prepare expense reports and company credit card reconciliations
Notarize documents as needed (Training will be provided)
Perform other duties typically associated with this role

Knowledge, Skills & Abilities:

Ability to maintain a positive, professional attitude
Strict attention to detail
Excellent verbal and written communication skills, and the interpersonal ability to effectively work with others
Excellent computer skills including Google Suite (mail and calendars) and Microsoft Office products, particularly Excel, Word, and PowerPoint
Ability to keep up in a multi-faceted environment
Organized and self-motivated
Ability to operate office machines including phones, copier, printer and scanner as necessary
Ability to maintain office machines (trouble-shooting and scheduling maintenance as needed)
Effective problem-solving

Required Education and Experience:

Minimum 3 years prior Office management experience
Bachelor degree or 4+ years combined office management course work equivalent

Working Environment:

Fast paced work environment which requires flexibility
Daily interaction with various departments via written, verbal and electronic communications

Physical Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Occasionally lift and/or move office products and supplies, up to 25 pounds
Sit for extended periods of time, walk, talk, hear, use hands to finger, grasp, handle or feel, push, pull, reach, crouch, kneel, crawl or bend, and perform repetitive motions of the hands and/or wrists

Compensation:

$50,800.00 - $84,800.00

Benefits:

We offer best-in-class benefits, including:

Medical, Dental, and Vision Options
Flexible Paid Vacation
Up to 9 Weeks Paid Parental Leave
Generous Employee Discount
Employee Stock Purchase Program
Pet Insurance

Charlottes Web provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Charlottes Web is an at-will employer.