Office Manager

Charlotte, NC

Crow Holdings Industrial (CHI) is a development company specializing in warehouse, distribution and manufacturing properties in seven key logistics markets throughout the United States. Seventy years ago, Trammell Crow began his real estate career building and leasing his first warehouse in Dallas, Texas. Today CHI carries on this legacy, and the hands-on approach continues to drive value. CHI and multifamily developer Trammell Crow Residential (TCR) are part of the development platform of Crow Holdings, a privately owned real estate investment and development firm with a proven track record of performance and innovation. The founding principles of partnership, collaboration and alignment of interests remain central to the firm’s mission today.

Crow Holdings Development seeks an Office Manager in the Charlotte office. The ideal candidate shows initiative and enthusiasm and has strong attention to detail.

PRIMARY RESPONSIBILITES

Maintain department documents including scanning, saving and organizing folder structures electronically
Oversee day-to-day office operations, including purchasing office supplies, maintaining office equipment, due diligence, legal reviews, financial summaries and special project as assigned
Compile, format and distribute reports, consolidating information from multiple parties and maintain ongoing records of special projects
Manage multiple calendars, tasks and email communication; travel arrangements; and prepare, submit and track expense reports for multiple managers
Keep current contact lists with business contacts and subcontractors; handle all inbound and outbound department mail, courier and overnight shipping
Prepare documents and meeting materials including drafting correspondence, presentation packaging (including graphics, charts and graphs) and spreadsheets
Maintain log of construction draws and track insurance requirements for divisional office and projects
Coordinate and maintain project startup logistics, including: site trailer, office equipment and furnishing and other temporary requirements
Process project construction draws, invoices and collaborate with accounting and vendors to track project costs and invoice coding
Manage documentation of General Contractor and/or subcontractor and process accordingly

DESIRED SKILLS & EXPERIENCE

3+ years administrative support experience
Excellent communication skills
Experience making travel arrangements without using a travel agent to coordinate airlines, hotels and ground transportation
Highly proficient in MS Office, including using Outlook to manage multiple calendars and contact lists
Intermediate proficiency in Excel with ability to create tables, charts, and graphs
Intermediate to advanced proficiency in PowerPoint to produce polished presentations
Excellent time management and organization skills including the ability to prioritize, support, and anticipate the needs of several managers with initiative and enthusiasm