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Office Administrator

Shively, KY

FLSA Status: Salaried Non-Exempt 

Base Compensation Range: $22.00 -$24.00 per hour

Hours: Full-time, daytime shifts very little weekend work

Mizkan America has an immediate opening in its Bulk vinegar plant in Shively, KY for a day shift Office Administrator with little to no weekend work. The Office Administrator is responsible for all office administrative tasks at the Shively, Ky. Plant.

Comments: This job description reflects assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.

Essential Duties and Responsibilities: 

  • Enter various production, receiving, shipping and purchasing data, contacting source department to clarify questionable information and correct errors.
  • Answer incoming phone calls, take messages and forward to appropriate person.
  • Greet visitors and inform employee being called on. Ensure sign in/out of log and possession of Food Safety Training Card as required for security purposes. Issue safety equipment as needed.
  • Type general correspondence, agendas and reports as requested.
  • Open, sort and distribute mail and faxes. Prepare outgoing mail.
  • Maintain office files.
  • Maintain office supplies, ordering supplies as needed.
  • Prepare purchase order requisitions.
  • Notify temporary help agency of needed workers. Notify supervisor of temporary helper's name and hours.
  • Assist with payroll processing.
  • Perform accounts payable and receivable administrative functions.
  • Seeks additional work during slow periods.
  • Ability to cross train in other areas and successfully complete projects.
  • Ability to work tactfully, harmoniously and effectively with co-workers, management, customers, vendors, contractors and/or visitors.
  • Keep others informed of important information in a timely manner. Communicate unusual problems, delays, etc. to the appropriate individuals in a timely manner.
  • Responsible for food product quality and safety.
  • Responsible for keeping work area and other areas of office clean.
  • Effectively communicate with other departments regarding statuses on parts and services, as well as updates.
  • Assist with TTB/Tax Reporting on a timely basis.
  • Resolve issues pertaining to shipping or receiving of bulk materials and finished products.
  • Verify Certificates of Analysis’ COA’s – obtaining for orders and forwarding to customers as needed.
  • Secure carriers for loads for LTL’s
  • Broker loads for outside Company (3rd party) (tankers)
  • Input & update data from bills of ladings
  • Work with schedulers/purchasers/warehouse/customers/suppliers, other plants & Corporate to be sure that all loads are covered
  • Solve any problems that may arise
  • Inquire about freight rates for possible new customers & unusual freight movements
  • Other duties as assigned.

Education, Experience and Qualifications:

  • High school diploma required. Associate degree preferred. 
  • 3 + years of experience in bulk vinegar administration
  • Excellent Verbal, Written and Math skills required.
  • Attention to accuracy, neatness, details required.
  • Ability to operate personal computer with proficient working knowledge of Microsoft Office (Word, Excel, and PowerPoint.)
  • Ability to operate standard office equipment.
  • Ability to work well with others in a team environment.
  • Willing to work under varying circumstances and changes in procedures, 
  • Must be organized but flexible.
  • Work well with others
  • Be able to handle stress.
  • Be able to react quickly & maintain composure Thorough knowledge of transportation laws & procedure.
  • Good written and verbal communication skills 
  • Willing to work under varying circumstances such as changes in procedures, operating/customer requirements.
  • Ability to operate PC, and standard office equipment.
  • Must be able to work without close supervision.


  • Excellent Pay
  • Medical Insurance
  • Dental insurance
  • Vision Insurance
  • 401 Matching program
  • 401 profit sharing
  • Paid time off (PTO) immediately
  • Bonus and much more

Mizkan America, Inc. is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity

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