Office Administrator

Shively, KY

FLSA Status: Salaried Non-Exempt

Base Compensation Range: $22.00 -$24.00 per hour

Hours: Full-time, daytime shifts very little weekend work

Mizkan America has an immediate opening in its Bulk vinegar plant in Shively, KY for a day shift Office Administrator with little to no weekend work. The Office Administrator is responsible for all office administrative tasks at the Shively, Ky. Plant.

Comments: This job description reflects assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.

Essential Duties and Responsibilities:

Enter various production, receiving, shipping and purchasing data, contacting source department to clarify questionable information and correct errors.
Answer incoming phone calls, take messages and forward to appropriate person.
Greet visitors and inform employee being called on. Ensure sign in/out of log and possession of Food Safety Training Card as required for security purposes. Issue safety equipment as needed.
Type general correspondence, agendas and reports as requested.
Open, sort and distribute mail and faxes. Prepare outgoing mail.
Maintain office files.
Maintain office supplies, ordering supplies as needed.
Prepare purchase order requisitions.
Notify temporary help agency of needed workers. Notify supervisor of temporary helper's name and hours.
Assist with payroll processing.
Perform accounts payable and receivable administrative functions.
Seeks additional work during slow periods.
Ability to cross train in other areas and successfully complete projects.
Ability to work tactfully, harmoniously and effectively with co-workers, management, customers, vendors, contractors and/or visitors.
Keep others informed of important information in a timely manner. Communicate unusual problems, delays, etc. to the appropriate individuals in a timely manner.
Responsible for food product quality and safety.
Responsible for keeping work area and other areas of office clean.
Effectively communicate with other departments regarding statuses on parts and services, as well as updates.
Assist with TTB/Tax Reporting on a timely basis.
Resolve issues pertaining to shipping or receiving of bulk materials and finished products.
Verify Certificates of Analysis’ COA’s – obtaining for orders and forwarding to customers as needed.
Secure carriers for loads for LTL’s
Broker loads for outside Company (3rd party) (tankers)
Input & update data from bills of ladings
Work with schedulers/purchasers/warehouse/customers/suppliers, other plants & Corporate to be sure that all loads are covered
Solve any problems that may arise
Inquire about freight rates for possible new customers & unusual freight movements
Other duties as assigned.

Education, Experience and Qualifications:

High school diploma required. Associate degree preferred.
3 + years of experience in bulk vinegar administration
Excellent Verbal, Written and Math skills required.
Attention to accuracy, neatness, details required.
Ability to operate personal computer with proficient working knowledge of Microsoft Office (Word, Excel, and PowerPoint.)
Ability to operate standard office equipment.
Ability to work well with others in a team environment.
Willing to work under varying circumstances and changes in procedures,
Must be organized but flexible.
Work well with others
Be able to handle stress.
Be able to react quickly & maintain composure Thorough knowledge of transportation laws & procedure.
Good written and verbal communication skills
Willing to work under varying circumstances such as changes in procedures, operating/customer requirements.
Ability to operate PC, and standard office equipment.
Must be able to work without close supervision.

Benefits:

Excellent Pay
Medical Insurance
Dental insurance
Vision Insurance
401 Matching program
401 profit sharing
Paid time off (PTO) immediately
Bonus and much more

Mizkan America, Inc. is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity