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Legal Personnel Coordinator

Washington, District of Columbia, United States

The Talent Department of Arnold & Porter has a Legal Personnel Coordinator opening in the Washington, DC Office. The Legal Personnel Coordinator is responsible for the preparation and maintenance of Legal Personnel files for all attorneys firmwide.

 

Responsibilities include but are not limited to:

  • Supporting the annual and mid-cycle associate and staff attorney evaluation and feedback processes as well as the annual attorney promotion process.
  • Coordinating and maintaining paperwork and undertaking related data entry for new and lateral associate and staff attorney hires (e.g., arrival notices, personnel files, payroll authorization forms, etc.)
  • Preparing documentation to effectuate changes in attorney status (e.g., arrivals, departures, leaves of absence, etc.)
  • Responding promptly to requests for survey and RFP firm data.
  • Assisting in the implementation of associate bonus and compensation programs (e.g., maintaining compensation spreadsheet, working with the finance team, etc.)
  • Assisting in maintaining/auditing the bar and court admissions database and assisting with the bar admissions process as needed.
  • Tracking attorney leaves of absence, secondments, clerkships, etc., including preparation of weekly report to the Talent Department directors and managers. 
  • Assisting with the attorney departure process including scheduling departure meetings and records maintenance.
  • Liaising with and responding promptly to requests from Talent Development colleagues (including Diversity & Inclusion) on data requests and analysis for internal and external purposes.


Qualifications:   

  • Bachelor’s degree preferred; equivalent experience will be considered.
  • Administrative experience in a law firm, professional services, or corporate environment a plus.
  • Proficiency in a range of computer databases and software including Microsoft Office Suite and iManage. Experience working with viDesktop platform and Smartsheet a plus.
  • Strong interpersonal skills, sound judgment, and a professional demeanor. 
  • Ability to work well with all levels of firm personnel, establish effective working relationships throughout the firm, and handle challenging situations appropriately. 
  • Ability to maintain confidentiality is essential. 
  • Must be highly motivated, creative, flexible, adaptable to change, and results oriented.  
  • Strong problem-solving skills.
  • Ability to prioritize and manage time effectively.
  • Possess reliability, dependability, and motivation.
  • Excellent organization and communications skills, both oral and written.
  • Ability to work in a fast-paced environment while exhibiting a strong attention to detail.
  • Exceptional client service, both internal and external.
  • Flexibility to work additional hours, as necessary.


Arnold & Porter is an equal opportunity and affirmative action employer that does not discriminate on the basis of race, color, creed, religion, national origin, sex, pregnancy and childbirth (including breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state or federal laws, rules or regulations.


Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. For purposes of the firm's Anti-discrimination, Anti-harassment and Affirmative Action Policies, the term "race" includes, without limitation, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists.


Arnold & Porter Kaye Scholer LLP endeavors to make www.arnoldporter.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Director of Support Staff Stephanie Denmark at +1 202.942.6068. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.


For our EEO Policy Statement, please click here. If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster.


Arnold & Porter Kaye Scholer LLP is an EO Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity.


Arnold & Porter Kaye Scholer LLP uses E-Verify, which is a web-based system, to confirm the eligibility of our employees to work in the United States. As an E-Verify employer, we verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS).


We use E-Verify because we are a federal contractor containing the Federal Acquisition Regulation (FAR) E-Verify clause. Please see the posters for details regarding E-Verify or contact Arnold & Porter Kaye Scholer LLP’s Human Resources Department for more information. E-Verify Participation Poster and Right-to-work Poster.

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