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Legal Office Manager

Portland, OR

Preferred skills

  • Administrative Functions
  • Administrative Support
  • Building Management
  • Calendar Management
  • Detail Oriented
  • Empathy
  • Facility Management
  • Friendliness
  • Management
  • Microsoft Office
  • Office Management
  • Office Supply Management
  • Operations
  • Organizational Skills
  • Prioritization
  • Professionalism
  • Scheduling
  • Spanish Language
  • Time Management
  • Vendor Relationship Management


Preferred industry experience: Legal


Experience level: 9+ years experience


All applicants applying for U.S. job openings must be legally authorized to work in the United States and are required to have U.S. residency at the time of application.


We are seeking a highly organized and proactive Office Manager to join our team. The ideal candidate will play a critical role in ensuring the smooth operation of our legal office, managing administrative tasks efficiently, and supporting our legal team in delivering outstanding service to our clients.

Responsibilities:

Administrative Management:

  • Oversee daily office operations, including managing phone calls, emails, and correspondence.
  • Maintain organized filing systems for legal documents, client records, and administrative files. Knowledge of Clio is a plus.
  • Coordinate scheduling and calendar management for attorneys, including client meetings, court appearances, and deadlines.
  • Prepare billing and lien summaries and track case progression.
  • Communicate with medical offices, insurance adjusters and professionals and state and federal medical insurance professionals.
  • Assist with the preparation of legal documents, such as pleadings, briefs, and contracts, as needed.


Client Relations:

  • Able to interact in a professional manner with clients to ensure case files are up-to-date.
  • Ability to speak proficiently in Spanish is a plus.
  • Schedule client appointments, consultations, and follow-up meetings, ensuring all interactions are professional and courteous.
  • Assist clients with completing necessary paperwork and documentation, guiding them through the legal process with empathy and support.


Office Coordination:

  • Coordinate office supplies and equipment procurement, ensuring adequate inventory levels and maintaining vendor relationships.
  • Oversee office maintenance and facilities management, liaising with building management and external service providers as needed.
  • Implement and enforce office policies and procedures to promote a safe, productive, and inclusive work environment.

Qualifications:

  • Bachelor's degree in Business Administration, Legal Studies, or related field preferred.
  • Prior experience in office management, administrative support, or legal assistant role required, preferably in a law firm setting.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software applications (e.g., case management systems) preferred.
  • Excellent communication skills, both verbal and written, with a professional and friendly demeanor.
  • Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
  • Discretion and confidentiality when handling sensitive information and client matters.
  • Ability to work independently with minimal supervision and collaborate effectively in a team environment.

Benefits:

  • Competitive salary commensurate with experience.
  • Health insurance coverage.
  • Retirement savings plan (401(k)) with employer match.
  • Paid time off (vacation, sick leave, holidays).
  • Professional development opportunities and training support.


Salary Transparent: $65,000 - $85,000/year | Exact compensation may vary based on skills, experience, and location. | 40 hrs/wk | Permanent (w2) | Remote work partially (40%) | Travel not required

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