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Legal Administrative Assistant

Chicago, IL

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a dynamic administrative professional to join our growing litigation practice in Chicago.

 

The ideal candidate will be responsible for... 

  • Prioritizing assignments and preparing sensitive and detailed correspondence, such as responses to requests for information or regularly recurring reports
  • Preparing routine, as well as non-routine, correspondence, legal documents, forms, presentations, and the like using advanced knowledge and skills with word processing related and other software programs; efficiently proofreading and editing text for grammatical and typographical errors, and occasionally for content
  • Supporting the billing process to include management of time-entry, data review and correction, final submission to meet all Firm-required deadlines, maintenance of billing records, and research of disputes and discrepancies
  • Litigation Duties:
  • Preparing of witness binders and trial binders
  • Deposition preparation and logistics: scheduling conference room(s), breakout room(s), preparing deposition binders, coordinating the receipt of the transcript, communicating with court reporter and payment of invoice
  • Receiving electronic filing notifications from courts for cases via Pacer accounts and court ECF accounts
  • Exhibits for filings: downloading pleadings and exhibits, saving them to the appropriate location (L drive, iManage)
  • Managing various client-driven activities, such as conflict checks and waivers, engagement letters, and business development initiatives
  • Scheduling appointments, making travel and/or meeting arrangements, process expense reports, and maintaining business calendars as instructed
  • Effectively establishing and maintaining well organized files, while managing the integrity of original client documents in various formats, such as hardcopy, electronic, and various eRoom platforms

 

The successful candidate will demonstrate...

  • A minimum of three plus years prior relevant work experience within a law firm or professional services environment is required
  • Prior experience working within a Litigation practice group is required
  • Knowledge of eFiling in all court systems
  • Experience using Pacer accounts and court ECF accounts
  • Demonstrated proficiency in MS Office Suite, including advanced use of MS Word (redlining, comparing documents, advanced formatting, TOA creation and manipulation, and insertion of hyperlinks)
  • Familiarity with document management systems 
  • Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion
  • Excellent written and verbal communication skills, strong interpersonal skills, and the ability to work independently and as part of a team

 

Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional. 

 

Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

 

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone. 

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