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IT Administration Assistant

Schaumburg, IL +1

At Motorola Solutions, we're guided by a shared purpose - helping people be their best in the moments that matter - and we live up to our purpose every day by solving for safer. Because people can only be their best when they not only feel safe, but are safe. We're solving for safer by building the best possible technologies across every part of our safety and security ecosystem.


That's mission-critical communications devices and networks, AI-powered video security & access control and the ability to unite voice, video and data in a single command center view. We're solving for safer by connecting public safety agencies and enterprises, enabling the collaboration that's critical to connect those in need with those who can help. The work we do here matters.


Our IT organization has a critical role in driving extraordinary business results. Through a strong partnership with other areas of our business, we bring innovative thinking to every conversation and deliver with integrity. We’re looking for people who bring great ideas and who make our partners’ ideas better. Intellectually curious advisors (not order takers) who focus on outcomes to creatively solve business problems. People who not only embrace change, but who accelerate it.


Scope of Responsibilities / Expectations

  • Job responsibilities include, but are not limited to the following:
  • Provide support for Chief Information Officer  & Direct Reports with scheduling, calendar management, message correspondence, travel arrangements, meeting logistics, phone screening, and expense reporting.
  • Coordinate group meetings, team/training events and handle all meeting logistics such as venue, catering, agenda/meeting minutes, etc.
  • Support in assigned project based work as necessary (slide preparation for town halls, operations reviews, leadership meeting prep work, video creation, etc)
  • Provide support for IT-related communications (including drafting, editing, distributing, etc)
  • Assist in report generation, data analysis, and creation of charts and presentation material
  • Manage activities related to onboarding contractors (work orders, invoice receiving, Visa work, badging, etc)
  • This position will report to the Chief Information Officer and will be a flexible hybrid role in the Chicagoland area.


Desired Background/Knowledge/Skills

  • 3-5+ years of administrative experience
  • Strong proficiency with office productivity projects (Google products such as Gmail, Google Docs, Google Sheets, and Google Slides, or Microsoft Office such as Excel, Work, Outlook, Power Point).
  • Proven experience as an administrative assistant or in other related position
  • Excellent oral and written communications skills; organization and planning skills
  • Strong problem-solving skills; willingness to assist where needed and solve problems as they arise (scheduling conflicts, logistical issues, etc)
  • Ability to prioritize workload in order to carry out tasks and responsibilities in a professional and independent manner 
  • Ability to multi-task and handle many diverse activities and functions at one time
  • Must be able to manage a diverse, complex, high volume workload; think proactively, creatively, independently, and analytically
  • Must have a professional, team-focused demeanor at all times, especially when dealing with high-level customer/partner contacts
  • Discretion and confidentiality


Note: This position will report to the Chief Information Officer and will be a flexible hybrid role in the Chicagoland area.


Basic Requirements

  • 3+ years of administrative experience
  • 1+ years of experience in Google Products AND/OR Microsoft Office
  • Legal authorization to work in the U.S. indefinitely is required. Employer work permit sponsorship is not available for this position.


Travel Requirements: Under 10%

Relocation Provided None

Position Type Experienced

Referral Payment Plan No


Our U.S. Benefits include:

  • Incentive Bonus Plans
  • Medical, Dental, Vision benefits
  • 401K with Company Match
  • 9 Paid Holidays
  • Generous Paid Time Off Packages
  • Employee Stock Purchase Plan
  • Paid Parental & Family Leave
  • and more!


EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic. 


We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you’d like to join our team but feel that you don’t quite meet all of the preferred skills, we’d still love to hear why you think you’d be a great addition to our team.


We’re committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please email [email protected].

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