HR Administrator

Rialto, CA

The Human Resources Administrator supports the day-to-day operations and administration of the human resources department and will act as the liaison between the Human Resources team and business clients.

Responsibilities include but are not limited to: Data management, UltiPro support and training for business clients, manages all routine and non-routine data administration, communication with all data support personnel, acting as the liaison between the process teams and leadership and providing all materials, presentations and training necessary to support our client’s efficient and effective use of Human Resources processes.

Essential Job Functions:

General HR Administration and Support

  • Data entry
  • Create and update HR forms and templates
  • Support the day-to-day operations and administrations of our warehouse agencies
  • Prepare HR reports, metrics, analytics and analyzes and identifies data issues and trends and makes recommendations for process improvements and system enhancements
  • Compile, copy, and send HR documents
  • Gather/prepare requested information for internal audits
  • Assist employees with HR inquires and questions
  • Process invoices and coordinate with other departments as needed
  • Assists with the coordination of HR special events
  • Assists with HR projects and initiatives
  • Perform other administrative duties as assigned
  • Work closely with all business clients, payroll, and process teams to maintain the HR systems data integrity
  • Pro-actively monitors and evaluates employee data and makes adjustments as necessary
  • Works with clients to identify specific data adjustments and submits appropriate modifications in a timely manner

Recruiting Support

  • Receive, review and coordinate approvals for all hiring-related documents
  • Post job openings and schedule candidate interviews
  • Complete background checks on new hires (criminal, MVR, e-verify, etc.)
  • Prepare offer letters
  • Prepare and send new hire packets
  • Update hiring supervisors on status and cycle of recruitment
  • Receive, review and ensure completion of new hire paperwork
  • Coordinate the ordering of business cards, employee name plates, parking placards, etc.
  • Notify appropriate departments regarding employee changes, transfers and promotions
  • Review termination requests, ensure timely processing and filing

Position Requirements:

  • Bachelor’s degree or equivalent work experience.
  • Require: Bilingual (English/Spanish) Read, write and speak
  • 5 + years of administrative support experience; 3+ years of HR/recruiting administration experience 
  • Excellent written/verbal communication skills and ability to effectively relate to others
  • Demonstrate critical thinking skills
  • Strong Organizational skills with the ability to prioritize and multiple task in a fast-paced environment
  • Proficient with Microsoft Office Programs(Outlook, Word, Excel, vision, etc.)
  • Ability to provide exceptional client service, exhibit and sense of urgency and strong commitment to quality
  • Accuracy and attention to detail is absolutely critical
  • Integrity, ethical, professionalism, discretion and ability to maintain confidentiality essential

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