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Executive Assistant to VP

Remote (Ontario, Canada)

Are you looking to join a vibrant culture? Does the idea of working with a group of cannabis experts, innovators and enthusiasts excite you? – If so, the A-Team is the perfect place for you.

 

We’re on the search for a dynamic professional to join our Operations team in the role of an Executive Assistant to support the Vice President, Operations. The ideal candidate will have considerable skill working as an executive assistant in a fast-paced and dynamic industry and is comfortable working across multiple time zones. The successful candidate will be highly organized, possess strong decision-making skills, proven ability to establish priorities, exceptional interpersonal skills, polished communication skills, and ability to exercise good independent judgement. 


Based in Toronto (Hybrid), this Executive Assistant is experienced in working with all levels of an organization, communicating with sensitive stakeholders, and maintaining professionalism and utmost confidentiality. 

 

As the Executive Assistant, you will…

  • Supports executive member to ensure the smooth flow of information and activities in a multifaceted operation with ever-changing priorities
  • Handles sensitive information appropriately and uses good judgement in problem solving. Handles and prepares all aspects of confidential and sensitive documents, ensures critical timelines are met
  • Oversees the email of the Vice President, Operations as required, handles sensitive information appropriately and uses good judgment in problem solving
  • Prepares and submits expense reports
  • Coordination of Vice President, Operations daily calendar and scheduling of appointments
  • Coordination of travel arrangements (accommodation, flights, vehicles, etc.) as requested
  • Prepares agendas, attends meetings, schedules and takes minutes at internal and external meetings as requested
  • Maintains a close working relationship with other departments within the company
  • Composes, reviews, and follows through on internal and external communication with a commitment to accuracy and attention to detail
  • May serve as the primary point of contact for internal and external stakeholders on business matters and local office matters
  • Manages and performs office responsibilities including ordering supplies, couriers, and occasional reception
  • Assists with internal and external communication efforts: organizes and coordinates special events and projects
  • May support related projects and conduct research as required

 

It would be great if you have…

  • A minimum of three years of experience supporting Vice President or C-level executives – experience within a public company is an asset
  • University Degree or College Diploma in Business, Office Administration, or related relevant education is an asset
  • Strong technical skills, adept with Google Apps for Business, Google Office, MS Office, and familiarity with Mac OS is an asset
  • Ability to act with minimal supervision, discretion, maturity, and with absolute confidentiality
  • Ability to work under tight timelines and to balance multiple and varied projects at one time
  • Thorough knowledge of corporate communications, spelling and grammar
  • Exceptional written, verbal and interpersonal communication skills
  • Ability to inspire trust and confidence in relationships with others; the ability to exercise diplomacy when dealing with customers and to provide leadership, organizational and decision-making skills

 

Commitments and engagements Vice President, Operations extend beyond regular office hours and although this role generally does not require attendance at such events or significant overtime, there are times when it will be necessary to provide support beyond regular office hours across multiple time zones around Canada and across the world.

 

Why you’ll love working at Aurora

Our people are at the heart of everything we do here at Aurora, and we take pride in fostering an inclusive space that inspires our team to love where they work! From rewarding career opportunities to flexible work environments to team activities, we go above and beyond to prioritize your success and here’s how we do it… 

 

  • Flexibility: you will enjoy a flexible work environment that is the perfect blend of work and fun! With flexible working hours to remote work options to paid sick and vacation time, you will be empowered to achieve work-life balance in all that you do.
  • Total rewards: we will motivate you to go above and beyond with a competitive salary, stock options, an RRSP program, annual bonuses, and a health and personal care spending account for you to use for gym memberships, ski passes or staycations.
  • Benefits: we will foster your health and wellness (and your dependents) with our employee benefits package including, employer-paid health and dentalcare premiums, life insurance and LTD policies and a medical cannabis coverage program, designed exclusively for our A-Team, that will provide you with $3,000 of coverage each year (because we truly believe cannabis is the best medicine). 
  • Life-long learning: we’re lifelong learners here at Aurora and will invest in your professional development throughout all aspects of your career! You will have access to a tuition assistance program, virtual learning activities and annual performance reviews, to ensure you are provided with the toolkit and support you need to succeed.
  • Perks: we love to celebrate our people by providing corporate perks including employee discounts, perkopolis memberships, company SWAG, paid volunteer time, modern technology and snacks and beverages at all our office locations.
  • Team: we are a diverse and global team of cannabis enthusiasts, energetic innovators, fitness gurus, caring parents, foodies and more, with a collective passion to nurture an inclusive environment that helps you grow and provide people better days with medical cannabis.


Next steps

Apply today by submitting your resume through our website. You can expect your application to be reviewed by a human recruiter (not a robot) shortly after you apply, and our team will contact you via email if we see a fit.


Think you’re the ideal candidate but you don’t meet all the requirements? Apply anyways! We would love to review your application to see if you’re the right fit or find you an alternative opportunity. Not the role for you? That’s okay! Visit our careers page to find the perfect opportunity for you or share this posting with a friend or colleague that you think would be a great fit (hot tip: if you are an Aurora employee, take advantage of the employee referral program by sharing this posting with someone in your network! If they are the successful candidate, you may be eligible for a bonus!).

 

Diversity and inclusion

At Aurora, we are proud to foster and celebrate a diverse community of professionals! We take pride in nurturing an inclusive culture that empowers our people to be their authentic selves, celebrate their differences and love where they work.


Our diverse community combined with our inclusive culture, is what sets us apart in the industry and equips our A-Team with superpowers – and this is why, we encourage all candidates to apply for job opportunities regardless of race, national origin, colour, religion, age, gender identity or expression, sexual orientation, marital and family status, disability, or any other identifying characteristic. If you require accommodation (including, but not limited to, an accessible interview site or alternate format of job posting) during the recruitment and selection process, please do not hesitate to let our team know.

  

If applicable, Aurora Human Resources will contact you via your email address provided. We do not contact candidates over Facebook or other Social Media apps. You will never be requested to provide confidential information such as banking information or your Social Insurance Number in the interview process.

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