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Executive Assistant & Project Manager

Santa Monica, CA

Red Bull North America Inc. is looking for an Executive Assistant to support the development and execution of Marketing priorities through project execution and executive support to the Chief Marketing Officer (EVP, Marketing). You will develop relationships across the Marketing team as well as critical stakeholders to maintain and elevate execution of responsibilities. You will also work with cross-functional teams and external stakeholders to ensure Marketing priorities are met and the department maintains a unique and compelling employee experience.


RESPONSIBILITIES

Areas that play to your strengths


All the responsibilities we'll trust you with: Collapse all


EXECUTIVE ADMINISTRATIVE ACTIVITIES

  • Act as right hand and sparring partner for EVP, CMO and as liaison for direct reports
  • Schedule meetings and manage communication across different regions and time zones, incl. HQ
  • Coordinate travel arrangements (domestic and international) Manage expense report submission for EVP, CMO
  • Identify opportunities to create processes and systems to effectively support EVP, CMO and to drive efficiency for them
  • Proactively manage everchanging calendar to ensure EVP, CMO is using their time effectively and with the greatest impact
  • Organize Marketing Leadership Team meetings from end-to-end, including generation of agenda proposals, preparation and organization of details with stakeholders, capturing key decisions, and working with assigned leaders to ensure appropriate follow-up projects, MLT deliverables and deadlines are communicated


MARKETING TEAM OPERATIONS & ENGAGEMENT

  • Lead facility needs, including seating, Videri screens, and any changes to space or equipment
  • Anticipate needs from the Marketing organization
  • Identify opportunities to drive engagement, improve morale, and foster camaraderie
  • Ensure important issues are prioritized across the Marketing Leadership Team, and work cross-functionally to deliver against those opportunities


STAKEHOLDER MANAGEMENT

  • Work closely with the Marketing Leadership Team, Talent, and other Executive Assistants to provide support to the organization
  • Lead Marketing EA/AA monthly meetings
  • Mentor & lead Marketing Administrative Team, ensuring communication and transparency among marketing departments, specifically regarding meetings and ways of working


PROJECT & EVENT MANAGEMENT, ON-SITE SUPPORT

  • Manage, organize & direct Marketing meetings & events, inclusive but not limited to agenda development, activity/social curation, run-of-show oversight, and budget and vendor management
  • Provide ad hoc project management support
  • Provide planning and on-site support for select projects and events across the market on an as-needed basis
  • Drive and own key stakeholder decks and presentations, i.e., Business Plan master deck


EXPERIENCE

Your areas of knowledge and expertise

that matter most for this role:

  • Bachelor’s degree preferred
  • Actively listens, understands, and addresses vital points independently
  • Effectively works with and through a range of people
  • Builds strong relationships quickly
  • Operates with a sense of urgency and proactiveness
  • Have intuition and follow-through
  • Handle multiple tasks concurrently and saves time for others
  • Consistent time-management skills
  • Collaborative, calm, friendly and professional demeanor at all times; diplomatic when saying no
  • Organized but flexible, with the ability to anticipate change, and to react efficiently and quickly
  • High level of integrity; ability to handle confidential and sensitive information with discretion


The base salary range for this position is $76.095 to $84,105 + cash incentives Actual salary offer may vary based on work experience.


The base pay range is subject to change and may be modified in the future.


Our current Benefits include: Comprehensive Medical, Dental and Vision Plans, 401k Match, Family Leave, PTO & Paid Holiday Schedule, Pet, Legal, and Life Insurance, Tuition Reimbursement (Benefits listed may vary depending on the nature of your employment and/or work location) Red Bull North America, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, age, or any other classification protected by Federal, state, or local law.


We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

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