Executive Assistant Finance Leadership

Seattle, WA

Slalom is a modern consulting firm focused on strategy, technology, and business transformation. We redefine what's possible and create what's next. At Slalom, personal connection meets global scale. We build deep relationships with our clients in 41 markets around the world, while sharing insights across markets to bring the full breadth of Slalom's expertise to every engagement. Founded in 2001 and headquartered in Seattle, Slalom has organically grown to over 12,000 employees.


Who we are:

  • We like to have fun
  • We brainstorm
  • We support each other
  • We have a purpose
  • We smile A LOT


Who you are:

  • You have passion for people
  • You are collaborative and driven to do what is right
  • You are not afraid to be bring your authentic self to work
  • You embrace a continuous learner mentality with a commitment to honest introspection


Slalom’s Executive team is hiring an Executive Assistant to support three of Slalom’s executives, ranging from VP of Finance, Chief Financial Officer, and Chief Accounting Officer. This role will be responsible for partnering and providing top-notch support to all executives and their teams.


The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for our executives. This role requires attention to detail, great organizational skills, the ability to meet tight deadlines, juggle multiple requests and show flexibility to change direction at a moment’s notice. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. The successful candidate will possess the skills to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations requiring a quick turnaround, the ability to take effective action without knowing the complete picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups.


Responsibilities:

  • Provide seamless support to executives to set and support the business direction
  • Manage complex calendaring, scheduling, travel at the executive level
  • Organize team meetings and conferences
  • Build relationships with leadership teams across the company
  • Proactively anticipate needs of executive
  • Consistently better process for executive day-to-day
  • Anticipate challenges and plans accordingly ahead of need
  • Review and copyedit business documents, presentations, and communications with a high-level of accuracy
  • Complete expense reports on a monthly basis
  • Manage internal communications, as necessary
  • Perform administrative/clerical tasks such as data entry, scheduling, arranging rooms, document organization, scanning and other project-based work, as needed
  • Serve as the Executive’s gatekeeper for phone inquiries
  • Greet clients & executive’s guests promptly
  • Manage employee recognition on behalf of executive
  • Manage small team events
  • Manage Executive’s daily mail and packages
  • Keep the Executive’s office organized, stocked and clean
  • Research relevant or industry-specific data/information


You may be a candidate for this role if:

  • You are excited to get out of bed every day and see what you can tackle
  • You are a self-starter with a creative energy and passion for problem solving
  • You have a thorough understanding of providing top-notch customer service


You may be the right candidate for this role if you have checked off:

  • College Degree or relevant work experience
  • Minimum of 4 years executive administrative experience, preferably in a fast-past and challenging environment and/or for a C-level Executive
  • Excellent verbal and written skills to effectively communicate with all levels of the company
  • Advanced proficiency in Excel and PowerPoint and open to learning advanced reporting tools


Vibe requirements: 

  • Approachable, easy to talk with and hospitable just like a favorite neighbor
  • Executes and delivers consistent results
  • Creative, able to take a request one step further, “think outside of the box”
  • Calm, poised and flexible under pressure
  • Exhibits an authentic, positive spirit that radiates sunshine
  • Sees no task as “too small” or “beneath” them; just rolls up their sleeves and gets the job done
  • Thrives in a fast-paced environment
  • Demonstrates a commitment to an inclusive workspace


We’re focused on:

  • Inclusion as a top priority. All of our employees should feel understood, included, connected, and safe.
  • Committing to a diverse workforce at all levels and taking a broad view of diversity that incorporates gender, race and ethnicity, background, geography, thinking, working styles, and more.


Slalom is an equal opportunity employer that is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veterans status, or any other characteristic protected by federal, state, or local laws, and will not be discriminated against on the basis of disability. 

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