Executive Assistant

Remote

POSITION OVERVIEW


We are looking for an executive assistant to join our team! This person will be the founder's right hand person and help with the daily ins and outs of the business. This position will provide ongoing support & act as a liaison between founder and clients, partners, vendors, contractors, and the team. You will work very closely with founder and become an integral part of the company. Most importantly, this position has incredible growth opportunity for the right candidate who demonstrates their commitment to the role and value to the company as a whole. This is a full time position with a 90 day contract trial period before full time offer of employment.


DUTIES & RESPONSIBILITIES

Include the following, but not limited to:

  • Protect founder’s time while maintaining relationships with key business contacts, partners, and clients. Act as the “gatekeeper” between founder and all others.
  • Email management - making sure that inbox is kept up with at all times, that important messages are responded to on founder’s behalf and/or forwarding necessary messages to her for approval, responding to and handling customer service emails. Acting as the point of contact between founder and others, working closely with her to answer, draft, and handle about 60-70% of our email inboxing correspondence
  • Calendar management - ensuring that calendar is always up to date, handling requests & meeting coordination, ensuring all information is accurate in the calendar event and assisting in prepping necessary correspondence and materials for meetings
  • Random bullet to see if you’re paying attention - please write the number 33 in the section labeled “did you read the whole job application?”
  • Take accurate and comprehensive notes during internal team meetings—then assign out tasks from team meetings in project management system
  • Help founder with daily time management, tasks, and projects
  • Taking over founder’s roadmap and creating project outlines to help move the business forward
  • Supporting Leadership Team members with tasks as needed
  • Assisting with tech related tasks, such as updating checkout links, web pages, call links, course content, etc.


SKILLS AND REQUIREMENTS

  • Strong attention to detail with well-developed organizational skills
  • Ability to handle multiple projects simultaneously while effectively prioritizing competing demands, and keeping track of other projects & their statuses
  • Strong interpersonal skills and ability to effectively communicate with others
  • Resourcefulness and ability to quickly adapt / learn on the job
  • Exceptional time management skills & maintain the ability to be on a flexible schedule—somedays we never know what’s going to come up (which is part of what keeps the job exciting 😉 )
  • At least 2 years of experience as an Executive Assistant or similar setting


Salary is commensurate with experience & will start at a competitive market salary.

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