Executive Assistant

New York, NY

In this position you will assist key executives at Rent the Runway, providing administrative support in all day to day needs. You will enable some of the company’s most influential leaders to be more efficient by keeping them organized, prepared and on time. You will also help manage the internal operating cadence of the company, liaising with senior leaders to ensure the business runs smoothly. You will also have the opportunity to deal with a diverse group of executives internally and externally, acting as a key representative of the RTR brand.

You are the right fit for this position if you are incredibly organized, passionate about Rent the Runway, proactive and scrappy. To be successful in this role, you must be able to work well under pressure, thrive in a fast paced environment, juggle lots of projects and deadlines at once, and have a proven track record as a stellar executive assistant in a similar work environment. The right candidate could use this role as a jumping off point for other roles within the company over time.

What You’ll Do:

Provide administrative support to multiple executives (President & COO, CFO and others)
Manage all aspects of executives’ calendars including: conference calls, appointments, meetings, travel, transportation, etc.
Support the internal operating cadence of the company in partnership with the business operations team (such as business reviews and company meetings)
Assist in editing and management of presentations/materials for meetings
Anticipate the needs of the executives you support, including how to manage their schedules most effectively, when they should visit various locations, etc.
Create and implement a follow up system on all outstanding scheduling and miscellaneous issues
Act as a liaison with other departments and outside partners, including other high-level executives and business leaders, board members, vendors, etc.
Support communication, organization and general business needs as necessary, creating and maintaining documents, folders, filing systems, drives and databases
Handle business expenses, including reconciling corporate card accounts and creating/ submitting expense reports
Coordinate catering for exec, board & company meetings / occasional larger scale RTR events as well as meals / coffee for executives on a regular basis
Work independently and within the EA / RTR team on special and ongoing projects when necessary (i.e. lunch and learns, external and RTR Board meetings, retreats, business dinners, etc.)

About You:

3+ years of prior administrative experience
Relevant work experience in a startup, ecommerce and/or technology based company preferred, or company with similar pace and structure
Strong interpersonal skills & the ability to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy
Proven ability to thrive in a fast paced environment and demonstrate ability to juggle multiple competing tasks, deadlines, personalities, long and short term projects, etc.
Must be able to interact and communicate with individuals at all levels of the organization including senior executives, board members, etc.
Extreme attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
Must be forward thinking and constantly one step ahead
Must be able to appropriately handle confidential information and use best judgment for sharing information
Proficiency in: word processing, spreadsheets, database and presentation software (Gmail, Slack, PowerPoint, Google Docs, Word, etc.)

Benefits:

At Rent the Runway, we’re committed to the wellbeing of our employees, and aim to create a workplace that fosters both personal and professional growth. Our inclusive benefits include, but are not limited to:

Paid Time Off including vacation, paid bereavement, and family sick leave - every employee needs time to take care of themselves and their family.
Universal Paid Parental Leave for both parents + flexible return to work program - because we know your newest family member(s) deserve your undivided attention.
Paid Sabbatical after 5 years of continuous service - Unplug, recharge, and have some fun!
Exclusive employee subscription and rental discounts - to ensure you experience the magic of renting the runway (and give us valued feedback!).
Comprehensive health, vision, dental, FSA and dependent care from day 1 of employment - Your health comes first and we’ve got you covered.
401k match - an investment in your future.
Company wide events and outings - our team spirit is no joke - we know how to have fun!
Hybrid Work - our corporate employees have the option to work remotely 2 days a week, in accordance with Company policies.

COVID-19 VACCINE REQUIREMENT:

RTR is requiring all US corporate employees to be fully vaccinated for COVID-19 in order to work in person, unless an employee requires a reasonable accommodation for medical or religious reasons. If you believe that you may require an accommodation, please apply for any roles that interest you and if hired, you will receive information on how to request a reasonable accommodation after your start date. RTR will evaluate all such requests in accordance with Company policy and applicable law.

Rent the Runway is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation, gender identity, age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status or any other status protected by federal, state or local law.

The anticipated base salary for this position is $78,400 - $98,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held.