Executive Assistant

NotionSan Francisco, CAa month ago

We make software that anyone can mold and shape to take on every challenge — from taking personal notes to running large companies. We've been building together since 2016 and are trusted by customers including Nike, Airbnb, Slack, Samsung, and more. We're excited to be growing a team as diverse and creative as the millions of people we reach worldwide, and a company where everyone can thrive.

About The Role:

At Notion, the Executive Operations team is critical to achieving our mission. As our 1st Executive Assistant you will support some of Notion's leaders. The perfect fit is someone who likes to execute swiftly, has a strong attention to detail, and a sense of humor.

What You'll Do:

  • Calendar management: Prioritize and coordinate the leadership teams calendar. Make sure the leadership team is spending their time in a way that's most leveraged to achieve our objectives
  • Meeting aficionado: Organize, attend, and track notes plus action items with an eye on making every interaction productive and warm
  • Travel planner: Flights, hotels, transportation, dining, etc. The leadership team at Notion will start to travel internationally in the later half of the year. While not frequently, a strong attention to detail here is valued
  • Expense management: Owns team budget. Manages expense reports on behalf of leadership team
  • Culture carrier and community builder: Craft fun & engaging team off-sites experiences to ensure employees continue to feel connected

What We're Looking For:

  • 3+ years of Executive Operations experience at fast-growing startup
  • Organized and detail-oriented: Strong attention to detail, able to stay calm under pressure, create order of out chaos
  • Effective communicator: Ability to communicate the priorities of leadership within Notion, whether it is by written, verbal, or group communication
  • Event planning: Experience organizing team events with hundreds of people, as well as multi-day events with smaller groups of people, such as an executive offsite
  • EQ: Love connecting with employees, and have proven ability to build relationships and bring warmth to all levels of the organization
  • Discreet: Demonstrated ability to maintain complete confidentiality on all business matters

Bonus Points If:

  • You're a Notion evangelist! You love the product, and already use it in your daily life

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