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Executive Administrator

The Executive Assistant is responsible for supporting the leadership of the NA Retail and Grocery team, including the SVP leading the team and the four VPs leading its sub teams and reporting to the SVP. The SVP is based in Minneapolis and telecommutes, including frequent travel to San Francisco. This role may change over time to cover other leaders across the NA Merchant team.  


A proactive and can-do attitude is essential. We are looking for a team member who will play a key role in supporting our North America Merchant Sales & Solutions team. A strong candidate will have successfully supported several managers with varied job roles and collaborated with others to support team, departmental and office activities. The position is based in San Francisco, and reports to a Visa Senior Vice President.  


Job Scope and Essential Functions

Executive Administration Responsibilities

  • Provide executive level administrative support, including managing multiple executive calendars in parallel, booking and managing executive travel plans, using Visa tools for expense and purchase management and preparing for meetings.
  • Establish and maintain effective and cooperative professional relationships with internal and external business partners, including several levels of management, Visa employees and Visa clients
  • Act as a liaison, problem solver, and facilitator across multiple time zones for an ambitious and energetic sales and account management leadership team at Visa’s corporate headquarters location
  • Plan onsite and offsite team meetings and events, including coordinating conference room set-up, catering, A/V, and logistical arrangements, and providing occasional on-location support for team activities such as group meetings and team outings
  • Prepare and update PowerPoint presentations, Excel spreadsheets, and other documents
  • Provide support for reports, projects and initiatives as requested
  • Assist with team travel arrangements as requested
  • Be responsive to reasonable requests for off-hours work, email and messages follow-up


Team Support Responsibilities

  • Provide support for site management and for other senior leaders
  • Coordinate on-boarding of new employees and contractors, and associated tracking
  • Assist with space management, workspace move requests and submit facilities work orders
  • Maintain common areas such as break rooms and meeting rooms tidy after use
  • Create purchase requisitions and assist staff with expense reporting and finance issues
  • Perform team support duties including ordering office supplies, booking meeting rooms, processing training registrations, and updating distribution lists


Qualifications

Basic Qualifications:

  • Minimum of 6 months of work experience or a Bachelor's Degree


Preferred Qualifications:

  • 5+ years of administrative experience, including current or recent role supporting executives in a comparable manner.
  • Strong written and verbal communication skills, with the ability to communicate and collaborate effectively with a diverse group of people and job functions
  • Proficiency in managing multiple executive calendars and organizing travel
  • Demonstrated strengths balancing and prioritizing from several team members, with attention to detail and proven ability to organize well
  • Skilled in Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint; experience with Oracle iExpense and iProcurement helpful
  • Must have a High School diploma or equivalent
  • Bachelor’s Degree (or equivalent combination of work and education experience) is preferred
  • Track record of excellent leadership and professional presence and displays confidence in working with others
  • Interest and expertise in event planning and/or project coordination
  • Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information
  • History of creative problem solving, ability to work well collaboratively and maintain a professional work environment


Additional Information

Work Hours:

  • Be available as needed during core business hours


Travel Requirements:

  • This position requires the incumbent to travel for work up to More Products% of the time.


Physical Requirements: ​​​​​​

  • This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers, and reach with hands and arms.

 

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

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