Executive Administrative Assistant

Richmond, VA

Indivior is a global specialty pharmaceutical company with a 20-year legacy of leadership in patient advocacy, health policy and evidence-based best practice models that have revolutionized modern addiction treatment. The name is the blend of the words individual and endeavor, and the tagline “Focus on you” makes the company’s commitment clear. It represents and empathizes with the often-difficult journey each individual patient takes to overcome the challenges of addiction – a chronic relapsing disease.

Indivior is dedicated to transforming addiction from a global human crisis to a recognized and treated chronic disease. The Indivior logo radiates its patient-focused, holistic focus on expanding access to quality treatment for addiction worldwide. The company has a strong pipeline of products and candidates designed to both expand on its heritage in global opioid use disorder treatment and address other substance use disorders as well as mental health co-morbidities such as schizophrenia.

The Executive Administrative Assistant is responsible for providing administrative services and support to the Chief Global Impact Officer, the Global Impact team, and supporting the broader team and executives as needed. This individual will be responsible for administrative functions, including scheduling and calendar management, project support, travel and meeting arrangements, and budget tracking and contracting. S/he will work to ensure the effectiveness of the Chief Global Impact Officer and her team and function, and ensure excellent interactions with other departments and leaders throughout the company.

ESSENTIAL FUNCTIONS

The responsibilities of this job include, but are not limited to, the following:

Calendar management, meeting arrangements, travel arrangements and support.
Budget tracking and management, invoice processing and contract management, including administration of contract management system (iCertis); research billing and expense discrepancies.
Support and management of invoicing for third party vendors (SAP), including engaging with vendors as needed to ensure timely and accurate invoicing.
Support the development of documents including presentations in PowerPoint, Word and other written documentation/communication; ensure quality control/proofreading/editing.
Contribute to smooth functioning of the executive office suite by helping manage office equipment, including preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and processes.
Contribute to the team by supporting and partnering with other administrative assistants and executives as needed.
Other duties as assigned.

TRAVEL: Minimal

MINIMUM QUALIFICATIONS

Education: Bachelor’s Degree or equivalent combination of education and
2-5 years of experience in professional administrative role.
Computer Skills: MS Office suite, Service Now, email, Sharepoint
SAP, iCertis and Visio preferred

COMPETENCIES/CONDUCT

In addition to the minimum qualifications, the employee will demonstrate:

Proactive approach to problem solving, ability to anticipate needs of leader and team and help the team be more efficient and effective
Organized with excellent attention to detail
Clear and concise communicator, both written and oral
Good attitude and desire to be part of a high-performing team
Demonstrated interpersonal and team skills.
Flexibility and comfortable with adapting to different assignments as required.
High degree of integrity; ability handle sensitive information with discretion

BENEFITS:

Indivior is committed to providing a culture driven by guiding principles and top-tier benefits that match the importance of the work we do. The Indivior experience includes:

3 weeks of vacation plus floating holidays and sick leave
401(k) and Profit-Sharing Plan - Company match of 75% on your first 6% of contributions discount and profit-sharing contribution equal to 4% of your eligible pay
U.S. Employee Stock Purchase Plan- 15% Discount
Comprehensive Medical, Dental, Vision, Life and Disability coverage
Health and Dependent Care Flex Spending options
Adoption assistance
Tuition reimbursement
Leverage Concierge/personal assistance services
Voluntary benefits including Legal, Pet Insurance and Auto/Home coverage
Gym, fitness facility and cell phone discounts

GUIDING PRINCIPLES:

Indivior’s guiding principles are the foundation for each employee’s success and growth. Each employee is expected to demonstrate understanding and adherence to our guiding principles in their everyday performance.

The duties and responsibilities identified in this position description are considered essential but are not limited to only those outlined. The employee may perform other functions that may be assigned. Management retains the discretion to add or change the duties of this position at any time.

EQUAL EMPLOYMENT OPPORTUNITY

EOE/Minorities/Females/Vet/Disabled