Event Coordinator

New York, NY

The Events Coordinator will support the organization and production of signature events for Rolling Stone, as well as events surrounding key consumer and industry cultural moments.

This position will work closely with the Director of Events & Programming and support the design, production, budgets and logistics across the Live Media/Events team’s calendar.

The position requires superior project management skills, attention to detail, organization, writing, and communication skills.

Responsibilities:

Assist in the development of branded sponsor integrations including proprietary events from concept to execution including venue sourcing, catering, and other specialty elements
Plan, lead and organize cross-functional teams on-site, including production, artist liaisons, venue staff, and audiovisual teams … to ensure a cohesive event experience for artists, attendees, sponsors, clients, agency, and staff.
Consistently research new venues, emerging artists, event trends and build upon arsenal of valuable event vendors and contacts as resources.
Budget creation support, submission, and reconciliation with Finance & Legal teams
Set, communicate, and maintain timelines and priorities on event programs
Liaise with PR, Sponsor, and analytics teams to handle segmented registration and correspondence before, during, and after events.
Consolidate key metrics, databases & scorecards to drive informed decisions.
Manage cross-functional communication with internal stakeholders from editing, sales, marketing, photo/video, finance, and legal.
Support in show advancing, payments, and show wrap-up with agencies, talent, and vendors. Create deliverables and production schedules
Assist with event Run-of-Show and staff communication and build cross-functional teams’ production schedules.
Provide post-event analysis, budget recaps, and internal and client feedback, and incorporate learning into future event plans. Identify budget and process synergies and overall best practices.
General support of the Director of Events & Programming

Requirements:

2- 3 years of relevant experience preferably containing a mix of Marketing, Event Production, or Operations
Skilled in project management. Knowledge of KPIs and marketing techniques for event management
Customer service orientation with outstanding communication and negotiation ability with internal and external cross-functional teams
Database management
Ability to manage a team and juggle multiple requests in a fast-moving environment.
Excellent organizational skills and ability to problem solve
Ability / Willingness to Travel for events and activations as needed
Data Analysis, attention to detail, and roll- up sleeve attitude
Creativity, big-picture/ what’s-next-mentality and love for the culture huge plus!

Typical wage range: $58,500k - $65k

Factors that could be used to determine your actual salary may include your specific skills, years of experience and comparison to current employees already in this role. The typical candidate is hired below midpoint of the range. The total compensation package for this position will also include other elements, a full range of medical, financial, and/or other benefits including 401(k) eligibility and paid time off benefits. PMC is committed to the health and wellness of our employees. PMC is committed to the health and wellness of our employees. As part of our company-wide rollout of PMC’s paid healthcare plan, for this role the company pays 100% of the monthly health, dental and vision plan premiums for the employee and their family. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

If you have more or less experience than specified on this job posting, please apply and list your salary expectations.

If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors).

It’s all About You…

At PMC, your wellness is top of mind. We offer a comprehensive benefits package to nurture you and your loved ones, including pets! Our package includes Healthcare (medical, dental, and vision) HSA with an employer contribution, FSA (Healthcare, Dependent Care & Commuter), EAP, Life Insurance, 401K with an employer match, Paid Parental Leave, Long-term Disability, generous Paid Time off (PTO), Pet Insurance, and Home & Auto insurance. Our Wellness initiatives rotate yoga, meditation, wellness weeks on a variety of topics, and financial wellness. We continuously elevate our offerings with more, for you.

About Rolling Stone:

Rolling Stone, the number one brand in music publishing, has been the leading voice of music and popular culture for 50 years. The multi-media brand features the latest in music reviews, in-depth interviews, hard-hitting political commentary, and award-winning journalism across many platforms including magazine, digital, mobile, social, and event marketing. Rolling Stone provides ''all the news that fits'' to a global audience of approximately 60 million people every month and publishes over 100 pieces of content every day