Equity Manager

New York, NY

Preference will be given to applicants in NY, NJ, and CT

We are growing the accounting team and are looking for an experienced Equity Manager to manage end to end equity programs. This person will report to the Payroll Director, working together with team leaders, and collaborating with HR, Finance, and other teams. We are looking for a candidate with the drive to operate in a high-growth environment, with strong experience in equity compensation and payroll. A focus on regulatory compliance and building strong internal controls and activities for equity administration and payroll is critical.

Position Responsibilities:

Equity Compensation:

  • Administer equity plans, performance awards, releases, cancellations, terminations, purchase, and refund events.
  • Partner with HR, Legal and Finance on the structure of equity programs and coordination on all aspects of administration.
  • Ensure compliance with US securities regulations and tax requirements, including annual equity-related filings.
  • Reconcile monthly equity activity, including shares outstanding and share reserves between company records.
  • Ensure appropriate tax withholding, accounting, and compliance.
  • Assist with the development of internal controls and the automation of equity processes.
  • Serve as a resource for participants' questions about all equity awards.
  • Maintain and review payroll processing systems to ensure accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions in accordance with labor regulations and standard accounting principles via iSolved/Greenlink.
  • Identify recommendations to scale processes to enhance payroll operational efficiency including the design and implementation of internal controls and maintenance of payroll policies and procedures.
  • Keeps abreast of current payroll tax requirements and relevant laws associated with the processing of employee wage data.
  • Oversees the payroll mailbox to serve as a resource for employees and staff's questions related to payroll, leave accruals, wage deductions, fringe benefits and other pay related issues.
  • Works with Benefits to coordinate leaves of absence under FMLA, Medical or other unpaid leaves.
  • Reconciles the 401k plan and payments to vendor.
  • Assist with unemployment claims and verifications forms as needed.
  • Performs other job-related duties as assigned.

Required Skills and Experience:

  • Bachelor's degree in accounting, finance, or related course of study.
  • Minimum 3 years in equity compensation administration role, and 10+ years of total work experience.
  • Experience with payroll software, public and private accounting.
  • High proficiency in Microsoft Office applications.
  • Advanced Excel skills required.
  • Internal Control experience desired.
  • Demonstrate strong attention to detail with the ability to multi-task.
  • Excellent organization, project management and analytical skills.
  • Must possess a thorough understanding of the importance of confidentiality and non-disclosure.
  • Must be a self-starter and able to accomplish expected tasks under minimal supervision.
  • Must have demonstrated ability to organize and execute assigned projects.
  • Strong sense of urgency in meeting employee needs.
  • The ability to work in a fast-paced ever-changing environment.
  • Demonstrated ability to work autonomously, coordinate the efforts of others and work well with people at a wide range of levels.
  • Strong ethics and discretion when dealing with confidential and sensitive data.

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