Creative Services Assistant

Vernon, CA

The Creative Services Assistant will focus on optimizing the time of the Director, Creative Services and Creative Services Division by skillfully prioritizing correspondence, streamline daily operations, and provide creative problem-solving. This position relies heavily on interpersonal skills to strengthen communication amongst all members of the team. Our ideal candidate is driven by an entrepreneurial spirit and a desire to expand their knowledge and experience working alongside Leadership.

To be successful in this role, you must be able to keep pace in a highly fluid, ever-changing, collaborative workplace. You must also have excellent communication skills and have a true passion for people.

RESPONSIBILITIES

Maintain an accurate and detailed master calendar for Creative Services (INCLUDING THE CONTENT CALENDAR), manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts
Prioritize the department’s tasks and projects daily, monitor all emails, documents, or materials requiring input and|or approval
Screen all communications to the Director, Creative Services and Director, Art, with a particular focus on email management
Draft internal and external communications and correspondence on behalf of Creative Services
Oversee the creation of briefing documents, including talking points and briefings for the Creative Services with input across teams as required
Organize internal and external meetings for department, including notifying attendees, reserving conference rooms, handling logistics, drafting, and distributing agendas, and taking minutes
Collaborate with other administrative assistants to successfully coordinate schedules across teams
Manage all travel arrangements and reservations for the Director, Creative Services and Director, Art
Track and reconcile monthly credit card statements in a timely manner
Complete and submit expense reports in a timely manner
Provide special project support to Creative Services, liaising with the cross-collaborative as required
Place orders for props, equipment, meals, etcetera
Manage all Google Sheets, that include shot lists
Perform any other relevant duties as assigned

ROLE REQUIREMENTS

Bachelor’s degree in Business Administration, or related field
Five years of experience providing high-level executive support
Advanced proficiency in Google Office
Strong verbal and written English communication skills
Extremely detail oriented and able to successfully multi-task
Outstanding interpersonal skills and telephone etiquette
Ability to work with high-profile individuals externally and collaborate internally
Ability to multi-task and prioritize a number of projects
Ability to work well under pressure and tight deadlines
Ability to work well in a fast-paced environment
Ability to work long hours, as needed
Ability to consistently apply good judgment and make good and responsible decisions
Ability to maintain the highest degree of confidentiality regarding all aspects of work at all times
Schedule of this position: Monday – Friday | Core business hours | Onsite

BENEFITS

Formalized career paths
Flat management platform
Manager Training Academy
Creative Development Internship Program
Fashion Nova Cares Program
Flexible Paid Time Off (PTO)
Medical, Dental and Vision Coverage
401k match, with immediate vesting upon eligibility
Stocked kitchens with gratis snacks and drinks
Weekly catered lunches
Summer Fridays at Headquarters
Team bonding events and programs
Employee discounts

Fashion Nova, LLC, and subsidiaries thereof, is an Equal Opportunity Employer. We are steadfast in our commitment to equal employment opportunities and pledge that these objectives are reflected in all aspects of our daily operations. We will continue to recruit, hire, train, and advance in employment qualified individuals in all job titles without regard to race, color, national origin, gender, sexual orientation, gender identity, religion, age, status as a protected veteran, criminal history, or status as an individual with a disability; and shall not discriminate against any individual, any such characteristic, nor any other classification protected by local, state and|or federal law.