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Communications Assistant

Irvine, CA

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day.

As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world?

Every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. 

In the role of Communications Assistant, we'll count on you to:

Coordinate with Market Sectors, Business Classes, and Marketing to update weekly Transportation Operations Meeting (TOPS) report and present every Tuesday morning; take action items and follow up:

  • Ability to protect confidential information
  • Schedule meetings and prepare agendas for Transportation Sr. Leadership meetings including PowerPoint presentations
  • Assist with subconsultant management including SBE and DBE reporting to clients
  • Assist in organizing town hall meetings for the Transportation Group
  • Quick to learn and stay up to date regarding HDR’s policies and procedures
  • Provide a wide variety of specialized project-related administrative functions, such as meeting arrangements, organizing events, and meeting support such as preparing meeting agendas, typing and tracking meeting minutes
  • Perform other duties as needed

Preferred Qualifications

  • InDesign skills or other presentation programs such as Microsoft Word, Excel, and PowerPoint
  • Experience working in both in-office and virtual environments with the ability to flex to varying communication styles
  • Previous experience in the architecture, engineering or construction industry
  • Communications, Public Relations, Journalism degree
  • US Citizenship
  • Be able to drive using their own car (gas money will be provided)
  • Comfortable speaking on the phone
  • Approachable
  • GPA 3.0 or higher
  • Be able to work in a fast-paced environment with a good attitude and flexibility

Required Qualifications

  • Proficient in Microsoft Office products
  • Strong written and verbal communication skills
  • Strong organizational skills
  • Strong attention to detail
  • Ability to work in a team environment, with shared work assignments
  • Ability to prioritize and manage multiple deadlines simultaneously
  • Service and client-oriented personality

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement.

The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.) {Pay Transparency Location1}: $50,000- $67,000 {Pay Transparency Location 2 if needed}: $50,000- $67,000

Industry: Transit

Schedule: Full-time

Employee Status: Regular

BusinessClass: Transit Engineering

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