Billing Coordinator

We create cultural resonance for brands. Creativity That Matters is work that shatters the stratosphere. That’s why our quest to discover what’s next is endless — because the only thing we’re afraid of is the status quo. We make culture our personal playground. We launch far past the expected. We chase curiosity, deep into the shadows. We will never be just another agency. And we’ve got the audacity to prove it.

We Are TMA.

Perform accounting duties for assigned clients, including working closely with internal account teams to process vendor invoices, reconcile time reports, and oversee the entire billing process with backup and reporting requirements.

Responsibilities:

• Bill corporate clients while working with account and production staff to determine the monthly billing, and with outside accounting firm to produce monthly billing timely and accurately.
• Respond to client and internal staff inquiries regarding billing, invoices, expense reports, WIP aging, timesheets and other financial matters.
• Prepare reporting, such as monthly job summaries, service fee analysis, non-billable client expense analysis and others as needed.
• Monitor and collect aged receivables.
• Accounting support for multiple offices
• Review and approve all vendor invoices.
• Respond to vendor inquiries.
• Maintain vendor and billing files.
• Manage and monitor timesheet function for employees.
• Perform Sarbanes Oxley Testing
• Filing, copying and other clerical duties as needed.
• Assist financial management with other projects or assigned tasks as needed.
• Must be able to handle multiple projects and changing priorities, working in a cooperative team environment, which includes cross-training with co-workers.

Qualifications:

• Bachelor’s degree a must (accounting or finance a plus)
• Receivable/payables, client financial analysis experience – all helpful
• Marketing agency experience a plus
• Excellent written and oral communication skills
• Proficient in MS Word, Adobe
• Extensive experience in Excel a must
• Confident interacting with staff and clients

TMA Perks & Benefits:

• Continuous training, educational programs, speaker series and workshops  
• Culture events throughout the year 
• Communities to connect with
• Competitive vacation plan, sick days and personal days to prioritize your mental health
• Summer Flex Days
• Robust holiday schedule  
• Parental leave  
• Comprehensive Medical, Dental and Vision plans 
• 401K Retirement Savings Plan  
• Employee Stock Purchase Plan