Billing Analyst

Dallas, TX

Our Dallas office is seeking an experienced Billing Analyst to join our Accounting team.


Interested in contributing to the success and profitability of exciting projects at a leading architectural design firm? HKS is seeking individuals who are committed to supporting Project Managers and the Accounting team to cultivate a positive teamwork environment, fostering constructive relationships globally across offices and departments.


The Billing Analyst is responsible for ensuring accurate entry and maintenance of project information into the accounting system, creating client invoices monthly, and submitting required reporting. This position will be required to read and understand contracts for projects, will work closely with clients to understand project requirements, and will also coordinate with consultants. The Billing Analyst must be able to develop strong relationships with Project Managers to gain trust and understand expectations, which is necessary to be successful in this position.Responsibilities:

  • Enter project information into the accounting system based on contracts and Project Manager/Client preferences
  • Request contracts, job cost budgets, fee breakouts, authorizations to proceed, etc., as necessary
  • Maintain, track and update project-related records, including contracts, change orders and additional services
  • Work with Project Managers to ensure that appropriate contracts are in place to bill (Owner/Architect, Subconsultants)
  • Review project budgets and labor plans to ensure that they remain updated
  • Review labor and expenses to ensure they’re posted correctly
  • Review and process consultant invoices, rejecting and requesting revised invoices as needed and ensuring that all required documentation is received
  • Coordinate and communicate with Project Managers, Clients, and Consultants to ensure accurate and timely billing; considered first point-of-contact for most billing inquiries
  • Prepare and distribute invoices in accordance with contractual agreements, billing cycles and Client deadlines, ensuring that all required documentation is in place
  • Prepare, collect, and submit special reporting for HKS and sub-consultants including but not limited to Pay Apps, Utilization reports, EBO reports (SBE/MBE/WBE, etc.), timesheets, lien waivers, etc. 
  • Perform collections on outstanding invoices
  • Analyze unbilled detail to reduce WIP and to optimize billing possibilities for the billing period
  • Reconcile fees and investigate discrepancies as needed
  • Process invoice adjustments/credits and facilitate the write-off process for old outstanding invoices to minimize uncollectable A/R
  • Close out projects upon completion
  • Compile information for internal and external auditors, as required


Qualifications:

  • Bachelor’s degree in Accounting, Finance, and/or an equivalent degree preferred
  • Typically, 1 to 2 years of general accounting and/or billing experience required
  • Understanding of generally accepted accounting principles and financial analysis
  • Experience in Microsoft Excel, Outlook and Word is required
  • Deltek Vision experience is preferred
  • Effective communication (both oral and written), organizational and interpersonal skills
  • Strong work ethic and eagerness to produce high quality results
  • Must be a self-starter and willing to learn and grow within the position
  • Ability to work independently, as well as part of a team and build professional relationships with internal and external clients
  • Keen attention to detail and strong problem-solving skills
  • Ability to prioritize and multi-task
  • High level of professionalism and standards


If you currently work for HKS, please submit your application via the Internal Careers Portal.


HKS is an EEO/AA Employer: M/F/Disabled/Veteran

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