Assistant, Business & Legal Affairs and Contract Administration

New York, NY

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we know that each talent makes our collective bolder and brighter. We are guided by four core principles that underpin everything we do across all our diverse businesses:

  • Music is Everything: Music is our passion, and we can never get enough. Tastes, trends, and tech will change, but great artists and songwriters will always be our driving force.
  • Global Growth, Local Expertise: Music is a global language. Through communication and collaboration, our success can come from anywhere and translate everywhere.
  • Innovation and Insight: Pushing the boundaries requires the best information and the boldest imagination. We use both to create the future.
  • Empowered by People: Like the artists we serve and the music they make, our differences make us stronger. This is a place where every talent can belong and build a career.

We remain committed to Diversity, Equity, and Inclusion. We know it fosters a culture where you can truly belong, contribute, and grow. We encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity.

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.

Job Title:  Assistant, Business & Legal Affairs and Contract Administration

A little bit about our team:

This role reports to the EVP of Business & Legal Affairs, Elektra Records as well as provides general assistance to the Elektra Business & Legal Affairs department. 

Your role:

You will work behind the scenes, in a fast-paced environment to provide support to our entire Business & Legal Affairs team. Working for the Business & Legal Affairs department gives you a great opportunity to get a bird’s eye view of the business & legal issues relevant to the entire music industry and to learn the nitty-gritty of label operations while working with people from across the company. If you are inquisitive, detail-oriented, like working collaboratively, and have strong organizational skills, this could be the perfect opportunity for you. 

Here you’ll get to:

  • Answer telephone and maintain call log.
  • Schedule meetings and conference calls.
  • Manage supervisors’ calendars.
  • Prepare, send, and track contract execution copies.
  • Maintain legal files.
  • Submit expense reports.
  • Order supplies for department use.
  • Open, record, and distribute mail.
  • Assist in department and company projects as needed
  • Assist in handling incoming promotional clearance requests for active catalog on all samplers, TV shows, artwork, etc.  Obtain internal and management approval and draft no objection letters/gratis licenses.
  • Review songs/albums in SoundExchange conflict and advise on our rights.
  • Assist in maintaining side artist clearance log.

About you:

  • BA or BS degree required
  • Excellent research skills
  • Ability to multitask and prioritize workflow
  • Strong computer skills in Microsoft (Outlook, Word, Excel) required
  • Ability to deal with sensitive issues confidentially
  • Highly organized, resourceful, have an attention to detail and are rigorous about proofing your own work (and occasionally the work of others).
  • Excellent phone and communication skills.
  • Comfortable with spreadsheets, numbers, and math.
  • Self-motivated and able to complete tasks independently.
  • Calm under pressure.
  • Hard worker for whom no task is too small.
  • Have a passion for music and a genuine interest in the music industry.

We’d love it if you also had:

  • Prior assistant experience including answering phones, booking travel and handling T&E.
  • Paralegal experience, experience as an executive level assistant at a media company, music industry experience or any combination of the foregoing.

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