Administrative Specialist

Lancaster, PA

The Administrative Specialist is responsible for providing administrative support to the Senior Vice President, engaging in functions tied closely into human resources, corporate communication and planning, and office administration. The position requires continual attention to detail, understanding priorities, meeting deadlines, and the ability to juggle multiple competing tasks and demands. Position also requires the ability to develop administrative processes and workflows to be defined in SOPs. The role will need manage flexibility and coordination with other team members to accomplish overall team goals.


Full Summary of Key Accountabilities:

  • The primary function of the role is to provide administrative support to the Senior Vice President, Operations in HR and general office administrative support to include the following:
  • Support the recruitment process including scheduling and coordinating interviews, making travel arrangements for candidates and entering background checks
  • Schedule new hire orientations and maintain orientation materials
  • Develop and implement standardized on boarding for the US site to include system access and provision of equipment
  • Use Microsoft Word and PowerPoint to develop and revise documents, apply templates to existing documents, and format materials to align them with branding standards
  • Use Microsoft Excel to create and update simple spreadsheets, charts, and graphs as required
  • Use Microsoft Visio to create and update organization charts as required
  • Compose routine letters, emails and memoranda ensuring accuracy and professionalism
  • Participate collaboratively in cross-functional teams and projects to develop, implement, and maintain organizational processes, tools, and documentation, as assigned
  • Assist in gathering documentation in response to inquiries
  • Sort, organize and distribute mail
  • Plan and coordinate on-site and off-site meetings including:
  • Assist with preparing agendas and meeting materials, including assembling research/background information, developing content and distributing information to members of the meeting in advance
  • Make room, facility and meal/catering arrangements
  • Coordinate activities and vendors during the meeting
  • Ensure all logistical aspects of the meeting run smoothly
  • Arrange travel as needed
  • Assist with organization events as needed, such as All Employee Meetings and new hire gatherings
  • Other projects and duties as assigned

 

Qualifications

  • High School degree or equivalent required; Associate’s or Bachelor’s degree preferred
  • 3+ years in an Administrative Assistant role supporting a team of people
  • Strong working knowledge of PowerPoint, Word, Excel and Outlook; an openness to using new technologies; prefer experience with SharePoint, Concur and/or CRM software
  • Prior knowledge of principles and practices of human resources preferred
  • Ability to interface well with internal and external business associates in a highly professional manner and to maintain the highest level of confidentiality in both internal and external relationships
  • Excellent interpersonal skills and ability to collaborate effectively with other team members and administrative staff
  • Excellent writing and proofreading skills
  • Ability to both prioritize tasks and handle multiple tasks simultaneously
  • Sound judgment and decision making skills
  • Interest in and ability to continuously improve processes
  • Ability to handle sensitive and confidential information with integrity


Additional Information

  • Excellent full time benefits including comprehensive medical coverage, dental, and vision options
  • Life and disability insurance
  • 401(k) with company match
  • Paid vacation and holidays


Eurofins is a M/F, Disabled, and Veteran Equal Employment Opportunity and Affirmative Action employer.

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