Administrative Coordinator

New York, NY

MAJOR DUTIES AND RESPONSIBILITIES

Answer, screen and transfer inbound phone calls.
Perform general clerical duties including photocopying, fax and mailing.
Maintain electronic and hard copy filing system.
Retrieve documents from filing system.
Handle requests for information and data.
Resolve administrative problems and inquiries.
Prepare written responses to routine inquiries.
Prepare and modify documents including correspondence, reports, drafts, memos and emails.
Schedule and coordinate meetings, appointments and travel arrangements.
Prepare agendas for meetings and prepare schedules.
Attend staff meetings and record, compile, transcribe and distribute minutes of meetings.
Open, sort and distribute incoming correspondence.
Supporting the Legal team by facilitating interdepartmental communications and interactions between internal and external parties
Perform other duties as assigned.

SPECIFICATIONS FOR EDUCATION/CERTIFICATIONS

Associates’ Degree required.
Bachelors’ Degree preferred.

REQUIRED SKILLS AND EXPERIENCE

Minimum of 3 years of experience as an Administrative Coordinator/Assistant.
Experience in a Non-Profit Environment a plus.
Good computer skills.
Knowledge of Microsoft Office.
Good communication skills - written and verbal.
Good planning, organizing and prioritizing skills
Problem assessment and problem solving ability.
Strong attention to detail, accuracy, and follow-up skills.
Must be flexible and adaptable.
Must be a team player.

SPECIFICATIONS FOR PHYSICAL REQUIREMENTS

May be required to sit for long periods.
Will be required to read information on computer screen.
Will be required to use computer keyboard and mouse.
Will be required to look at computer screen for long periods of time.

All new hires, interns and volunteers must provide proof of COVID-19 vaccination prior to their start date unless they have requested a reasonable accommodation for medical, disability or religious reasons from URI’s People & Culture, peopleandculture@urinyc.org.