Administrative Coordinator

Nashville, TN

Outback Presents has an opportunity for a highly-organized, collaborative, self-starting, and solutions-driven professional who loves live events and entertainment to provide administrative support to the Tour Marketing department. The Administrative Coordinator will assist the tour marketing team in the detailed organizing and execution of show, tour and festival marketing plans. The Administrative Coordinator will have the opportunity to take initiative to seek out opportunities to best assist the touring team with administrative support. This role is an on-site position based in Outback Presents headquarters office in Nashville, Tennessee. You will get to work with a great team of smart, creative, fun marketers.

KEY RESPONSIBILITIES

Reporting to the Director of Marketing Strategy, provide administrative support and coordination with independent judgment and decision making related to overall tour support
Manage Touring email inboxes to make certain all incoming requests are addressed and resolved in a timely manner
Schedule, facilitate, and organize meetings
Take detailed notes during meetings and calls and note action items
Handle telephone, electronic, and written correspondences
Provide artist, venue, and market research
Streamline communication between marketing strategy team, internal department members, venues, artists, artist management, agencies, and vendors
Track project and initiative status
Enter data and extract data from the company database related to show history, tracking, sales, marketing, and logistics.
Process payments and track invoices, and other financial documents

QUALIFICATIONS

Bachelor’s degree or equivalent related experience
Track record of successfully providing effective administrative support to managers and leaders
Intermediate proficiency in Microsoft Office Suite, including Excel, Word, and Powerpoint
Experience with Airtable, Asana, Monday.com or similar would be beneficial
Proficiency with Google Suite including, gmail, drive, calendar; Familiarity with scheduling software and databases
Alignment with Outback Present’s Core Values: integrity, collaboration, humility, positive attitude
Must possess the following competencies: adaptability, strong attention to detail, communication, decision making, initiative, interpersonal skills, judgment, listening, organizational skills, problem solving, and resourcefulness
Must be willing to work on-site in the office during normal business hours. This is not a remote or hybrid position.

BENEFITS

Medical, dental, vision, & prescription insurance
Generous paid-time off including vacation, personal days, sick time, maternity leave
Access to live music and comedy events
401K retirement saving plan with contribution match

Outback Presents is the leading independent full-service promoter of live entertainment. From the home base in Nashville, Tennessee, Outback Presents specializes in producing music and comedy shows, tours, and festivals across North America and connecting a diverse roster of artists with their fans.

Outback Presents provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, gender identity or expression, national origin, age, mental or physical disability, genetics, military status, or any other class protected by law. Equal employment opportunity applies to all terms and conditions of employment including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

Agencies: While we appreciate our partnerships with vendors, we ask that agencies not contact Outback Presents employees directly in an attempt to present candidates. All applicants and potential candidates must be vetted by our Talent Acquisition team prior being presented to hiring managers, leaders, or company representatives.

To protect the interests of all parties, Outback Presents will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to any Outback Presents employees via all communication channels are considered Outback Presents property and no fees will be paid for any hire resulting from the receipt of an unsolicited resume.

All agency must obtain advance written approval from Outback Presents' Director of Talent Acquisition to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Outback Presents will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by an officer of Outback Presents.