Administrative Assistant

Mississauga, ON

The Administrative Assistant is accountable to the Office Manager / Human Resources Business Partner for all activities relating to administration. The majority of the work performed is considered to be non-GMP. This position requires prior experience in a related administrative role. University or College degree/diploma is preferred.

Duties & Responsibilities:

Provide direct support to the Office Manager/Human Resource Business Partner in all aspects of administration
Provide general office administration support for multiple sites and departments as required
Reception duties including: managing phone system, mail/couriers and distribution of interoffice mail, greeting visitors and ensuring adherence to visitor policy requirements
Responsible for generating orders for office and canteen supplies as well as coats for laboratory staff
Manage requirements for all printed stationary and business cards
Work with various vendors and suppliers for service and equipment as needed
Support internal Finance team and collaborate with National Support Centre (NSC) on invoice/billing requirements
Manage the creation of purchase orders and receiving of invoices in COUPA; duties include coding invoices and obtaining approvals for payment/processing as well as troubleshooting billing issues
Timesheet collection and data entry processing
Additional duties as required

Qualifications

Education: university or college degree/diploma preferred in Administration or related field
Must have proven experience in office administration and invoicing (system knowledge of COUPA an asset)
Must be proficient in Excel as well as other Office applications
Must have strong written and oral communication skills required
Must be able to work independently in a fast past environment
Access to a vehicle is required to service multiple sites
Experience in a GMP environment an asset but not required

Additional Information

Accommodation: Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request via the website at www.eurofins.ca.

As a Eurofins employee, you will become part of a company that has received international recognition as a great place to work. To learn more about Eurofins, please explore our website at www.eurofins.ca

We thank all applicants within commuting distance of GTA, Ontario for showing an interest in this position. Only those selected for an interview will be contacted.