Administrative Assistant

Remote (Canada)

We’re on the search for an experienced Administrative Assistant to join our Loyalty Marketing team!  As an Administrative Assistant, you’ll provide administrative support to the Senior Director of Loyalty Marketing as well as the senior staff, by acting as a facilitator and liaison for the team. You will work predominantly with the Senior Director and his staff. You will perform a wide range of tasks, handle details of a confident and critical nature, while using your experience to proactively address potential problems and ensure an efficiently functioning team. This role will can be based anywhere in Canada.


Responsibilities

  • Manages and maintains calendars. Schedules, plans, and coordinates events and meetings onsite and offsite, including research and preparation of meeting materials. May track action items and communicate status
  • Makes business travel arrangements and manages and communicates travel itineraries. May manage travel accounts including mileage cards. Works closely with Corporate Travel to schedule and change itineraries. May research and obtain travel visas
  • May maintain email aliases, distribution lists and shared directories, including maintaining permissions. Manages information by organizing and tracking on databases to synthesize and generate reports
  • Tracks executive expenses and generates expense reports. Monitors purchasing software system notifications and approves on behalf of executive if appropriate. Works with Accounts Payable in order to ensure department bills are paid in a timely manner


Minimum Qualifications

  • 2-3 years’ experience providing administrative support for senior level executive
  • Ability to work in a fast-paced work environment that requires strong multitasking skills, time management, and self-starter mentality
  • Willing to adapt to rapidly changing environment and new processes and responsibilities
  • Proven ability to work under pressure, communicate effectively, and meet deadlines
  • Proficient in Microsoft Office Suite, Mac and Windows operating systems and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint
  • Excellent oral and written English communication skills
  • Team player who is results-oriented with strong interpersonal skills


The Ideal Candidate

  • Have a lot of initiative and are a self-starter. You enjoy working on complex assignments with a team or by yourself to get things done
  • Enjoys working with other people—You believe that a high functioning team is critical to success. You enjoy reaching out and building productive working relationships with people across all levels and take a customer service orientation when supporting the team
  • A successful multi-tasker—You know how to prioritize multiple projects and responsibilities at a single time and ensure things are done on time and within budget
  • Are extremely organized—You can maintain large amounts of information in an organized way
  • Adaptable—You work well in fast-paced environments, you’re a quick learner, and always ready to lend a hand


At Autodesk, we're building a diverse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.

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