Administrative Assistant

McLean, VA

Since 1999, Cvent has been transforming the meetings and events industry with the innovative technology organizations need to promote, manage, and evaluate their events and drive live engagement with their attendees. We are looking for team members who thrive in a dynamic, vibrant environment, are out-of-the-box thinkers, passionate business operators, and are looking to grow with us as we work together to power the human connection through our technology.

Cvent is looking for an Administrative Assistant to support several executives in our McLean, VA headquarters office. This is a great opportunity for an eager and motivated candidate to get into a quickly growing company!

What You Will be Doing

Meetings management

Coordinate executive hosted meetings: participant lists, conference rooms, assembly of materials, catering and agendas with input from other members of senior management
Manage and maintain executive calendars and travel arrangements, ensuring prompt attendance at all relevant meetings and anticipating schedule conflicts, preparation and travel time, and other similar events which might impact schedule
Participate in key staff meetings with executives, as needed, to ensure appropriate and responsive follow-up

Administrative support

Manage a broad range of short and long term projects such as expense reports, internet research, text/graphics editing, data entry, copying, errand running, etc
Welcoming guests and customers by greeting them in person or on the phone, and answering or directing inquiries to the appropriate person or office
Performs other duties as needed in support of the executives, including light administrative support to other members of senior management

Communications management

Author potentially sensitive or high-level communications with input from the executives and other senior management
Read and respond to communications to the Cvent team, Board of Directors, business partners and professional groups to help facilitate resolution of matters requiring attention of the executive
Serve as primary liaison with internal staff at all levels, ensuring seamless coordination of administrative, business and personal endeavors of the executives

What You Need For This Position

Bachelor’s degree preferred
2+ years of experience in Administrative Assistant, project management, and/or support roles
2+ years of experience managing calendars and making travel arrangements for leadership
Proficient in MS Outlook, Word, Excel and PowerPoint
Excellent verbal and written communication skills
Ability to solve moderate to complex problems
Demonstrates attention to detail and excellent organizational skills
Ability to manage short/long term projects; facilitating individuals and committees towards resolution
Proven experience building effective work relationships with diverse individuals and groups, internally and externally, and creating a welcoming and productive business environment
Ability to juggle competing priorities in a fast-paced dynamic environment
Ability to exercise discretion and confidentiality
Demonstrates the personal discipline to work with demanding, entrepreneurial minds

At Cvent we celebrate, support and are committed to creating a diverse and inclusive environment. We’re proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other legally protected characteristics.

Cvent maintains a drug-free workplace.