Administrative Assistant - Communications

Los Angeles, CA

It’s the chance to be on the ground floor with a team that handles films and series for the online leader, changing the perception of original films and series and how they should be enjoyed and celebrated. It’s a chance to be fearless and unconventional, try new things and lean into the unknown. It’s an opportunity where you actually get to experience the direct impact your work has on the business.


Fueled by the broad appeal of being able to instantly enjoy unlimited movies and TV shows, Netflix has grown to have over 214 million paid members in over 190 countries.


The Role

A successful candidate will be self-motivated, proactive, quick-thinking, flexible, able to juggle multiple and diverse responsibilities. They will need to have a strong emphasis on organization and an unwavering attention to detail at all times. This is a demanding and fast moving position that requires someone who is able to exercise good judgment and significant initiative. An ideal candidate will have a passion for communications and understand the media landscape.


Specific responsibilities include, but are not limited to:

  • Maintain calendars for the Film and Series Communications team, including scheduling meetings both internally and externally/booking large department events/meetings and offsite 
  • Organize domestic and international travel arrangements such as flights, hotels, and vehicle transportation.
  • Keep media center updated with relevant information about upcoming films and series and assist with general queries / issues / troubleshooting/assigning press screeners as needed
  • Update and manage press lists
  • Help staff in person photoshoots and events 
  • Manage vendor set-up and track invoices
  • Organize and cascade weekly team updates
  • Prepare expense reports in a timely and accurate manner.
  • Research and consolidate data into memos and presentations.


Qualifications:

  • BA/BS Degree - 2+ years as an executive assistant or administrative assistant 
  • Prior experience supporting publicity/marketing executives (studio/entertainment/ad agency is preferred)
  • Strong written and verbal communication skills and the ability to multitask
  • Proficiency in Google Suite: Gmail, GCalendar, Google Docs, Google Sheets, Google Groups, MS Word/ExcelAbility to be discrete and maintain confidential information
  • Understanding of how to prioritize and respond accordingly
  • Strong attention to detail 
  • Team-player who operates in a fast-paced team-oriented setting
  • Displays professionalism in communication with internal and external partners

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