Administrative Assistant

PharmaCann, Inc. owns and operates best-in-class production facilities and retail dispensaries for cannabis-based products. We currently operate in the States of Illinois, New York, Massachusetts, Ohio, Pennsylvania, Maryland, Colorado and Michigan as a medical and/or adult use cannabis provider to patients and customers. We are looking for energetic, results-driven individuals to join our rapidly growing team and industry.

We are currently seeking a detail-oriented, proactive individual to fill the role of National Facilities Administrative Assistant. This position is pivotal in supporting the efficient operation of our facilities across the country as we continue our growth and modernization efforts. The ideal candidate will be highly organized, possess excellent communication skills, and be able to multitask effectively.

Key Responsibilities:

Administrative Support:

• Assist in coordinating administrative tasks related to facilities management on a national scale.
• Manage calendars, schedule meetings, and handle travel arrangements for the national facilities team.

Document Management:

• Maintain organized records of facility-related documentation, including contracts, permits, and maintenance logs.
• Assist in the preparation of reports and presentations as needed.

Communication:

• Serve as a point of contact for internal and external inquiries related to facilities.
• Facilitate communication between regional facilities managers and various departments.

Vendor Coordination:

• Assist in coordinating with vendors for facility services and ensure timely and accurate invoicing.
• Track vendor contracts and agreements.

Facilities Support:

• Provide general administrative support to the national facilities team.
• Assist in coordinating special projects and initiatives as directed such as TPM implementation and data entry

Qualifications:

• High school diploma or equivalent; additional administrative or facilities management training is a plus.
• Proven experience in an administrative support role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to handle sensitive information with discretion.

Location:

• Hybrid – Working from the office or remotely is at the discretion of the Manager

Travel:

• Some travel will be required to support the Facilities team.

Notice: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required and are not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with this job.

We are an Equal Employment Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.