Administrative Assistant

Chicago, IL

As our Administrative Assistant, you must be meticulous and extremely detailed oriented, comfortable working in a fast paced environment and capable of multitasking. Experience with Facebook Ads or social media is a major bonus/plus.


  • Manage multiple email accounts (admin account and CEO’s account)
  • Calendar/Schedule Management for CEO
  • Order supplies for production runs
  • Schedule deliveries for retailers using our logistics system
  • Update account payables
  • Send CEO an email of all major emails at the end of the day
  • Coordinate and plan events according to event checklist
  • Return Calls and Voicemails, Reminder Calls/Texts
  • Travel Planning (Manage Travel Preferences for Air, Hotel, Car, Vacations, Private Charter Flights, & etc)
  • Event Planning, Prep, Coordination, & Meal Planning
  • Note Taking on conference calls
  • Social Media Administration (Blogs/Postings, Facebook, Twitter, LinkedIn, YouTube, etc.) 
  • Editing & Proofreading
  • On-line File Management


  • Strong Written and Oral Communication Skills
  • Extremely Organized
  • Acute multi-tasking skills
  • Flexible and able to Work in a Fast Paced Environment
  • Exceptional Time Management Skills
  • Analytical

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