Administrative Assistant

Columbia, SC

RK&K is committed to finding a dedicated and strong Administrative Assistant for our Columbia, SC office in support of our Transportation Engineering Group. In this role, you will provide task-oriented support for our projects and teams. You will be responsible for these essential functions:

Basic Responsibilities/Functions

Provide office coverage at the front office reception desk during our core hours of operation; typically, 7:30 AM – 4:30 PM
Greet clients, vendors and guests in a personable and helpful manner
Arrange internal and external meetings and events including equipment and other needs
Answer phones and operate switchboard – exhibit professional demeanor while responding to calls, emails and interacting internally and externally
Receive and route daily mail and overnight packages; prepare outgoing mail and packages/equipment – distribute tracking information to appropriate individuals
Order office supplies and keep an inventory of supplies
Take pride in the appearance of the office area
Assist with invoices and progress reports
Draft and edit correspondence and other documents
Manage calendars and travel arrangements
Accomplish various professional office administrative tasks

Required Skills and Experience

Minimum two (2) years’ professional office administration experience
Advanced Microsoft Word and Excel skills with working knowledge of other Microsoft Office products
Ability to exercise sound judgment in managing confidential or sensitive information
Excellent oral and written communication skills
Excellent interpersonal and professional skills
Ability to work in a fast-paced and demanding environment
Excellent time management skills and ability to multi-task
Highly organized and meticulous attention to detail

Preferred Experience and Education

Prior experience in AEC administration
Prior experience with Adobe Creative Suites

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

DRUG-FREE WORKPLACE

RK&K maintains a drug-free workplace. Employees of RK&K are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana

EEO/AFFIRMATIVE ACTION

RK&K is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.