Administrative Assistant

The Administrative Assistant greets visitors and directs them appropriately by providing professional and excellent customer service. Provides general office support with a variety of clerical activities and related tasks, as well as being responsible for mail distribution.

Job Responsibilities

• Answer the phone in a professional manner and direct calls to the correct offices
• Organize and schedule appointments
• Greet visitors and connect them with the appropriate employee
• Assist visitors with wifi access
• Helping maintain workplace security by issuing, checking and collecting badges and maintaining visitor log
• Handle incoming and outgoing mail
• Scanning of Purchase Orders, Credits, Bill of Ladings, Delivery Tickets, etc.
• Book Travel Arrangments
• Keep Inventory of supplies and order as needed
• Develop and maintain a filing system
• Assist team in assigned project work

Essential skills

Education

• High School Diploma or GED

Qualifications and Experience

• 2 years experience as an administrative assistant or in related field
• Excellent verbal and written communication
• Experience with administrative and clerical procedures
• Intermediate/ advanced Microsoft Office skills
• Professionalism
• Outstanding customer service skills
• Ability to prioritize and manage time efficiently
• Organization
• Accuracy and attention to detail
• Problem Solving Skills

Safety Responsibilities

Employees are responsible for individual compliance with all safety rules, policies and procedures. Associate responsibilities include, but are not limited to, the following:

• Other responsibilities as assigned.
• Comply with all safety rules, policies and procedures.
• Report any unsafe practices and/or conditions to their supervisor.
• Wear required personal protective equipment (PPE) and report any defective PPE.
• Report all near-misses, incidents, injuries, illnesses, including mobile equipment or property damage.
• Participation in the site Safety and Health Program.

AAP/EEO Statement

GSI is an equal employment opportunity employer and is committed to maintaining a workplace that is free of inappropriate or unlawful conduct on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or other protected group status as provided by law.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.