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Accounts Payable Specialist

Austin, TX

At Upbring, we are servants on a mission to break the cycle of child abuse. We are warriors, brave as the thousands of Texas Children and families we serve. We stand up for those who can’t speak for themselves. We are a family who values innovation, empathy, patience, understanding and trustworthiness.  

 

What You'll Do

The Accounts Payable Specialist is responsible for assisting with the Organization’s procurement systems using the accounting software and other programs as well as maintaining accurate user data across systems and ensuring a seamless procure-to-pay process in accordance with the Organization’s standards, department policies, contract requirements, and other federal, state, and local regulatory requirement.

 

Our Upbring staff members are servant-leaders on the pursuit of breaking the cycle of child abuse and empowering others to do the same through example while embodying our core values: We are Warriors. We are Servants. We are Family.


Responsibilities

We Are Warriors | We Set the Standards for Child Welfare


Work Standards  

  • Establishes and maintains relationships with new and existing vendors and handles all vendor correspondence via phone or email
  • Investigates and resolves problems associated with processing of invoices and purchase orders
  • Handles accounts payable for separate entities and vendors using accounting software
  • Ensures invoices, expense reports and credit card other charges are coded appropriately and approved timely by designated personnel prior to payment
  • Ensures invoice, expense reports and credit card other charges are paid timely and accurately while adhering to departmental procedures
  • Codes various charges for expenses to be allocated to allocated across departments within the Organization
  • Ensures all corporate purchasing card users turn in timely the receipts for their purchases along with description of transactions according to the Organization’s policies
  • Prepares batch check runs, wire transfers, and ACH transactions
  • Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures
  • Receives, research, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
  • Files, maintains, and distributes accounting documents, records, and reports
  • Completes with monthly status reports and monthly closings as well as annual external reporting, including 1099s, property tax exemptions and redemption filings
  • Other duties as assigned


Communication 

  • Prepares special reports and research as needed for accuracy in financial reporting
  • Participates in weekly internal meetings
  • Communicates with internal stakeholders and with external parties, like vendors and auditors


Fiscal Management

  • Reviews and ensures coding of invoices, expense reports and other charges and sets up vendors into the Accounts Payable system
  • Enters and manages new vendors with correct accounting coding and updated pricing and catalogs

 

We Are Servants | We Help Others


Teamwork

  • Serves as back up for the Organization’s Support Services Administrative Assistant when this employee is on vacation
  • Exhibits a customer service philosophy when working with all departments
  • Backs up Accounts Payable and completes weekly check run
  • Assists users with Cap-Ex processes as it relates to fixed assets in accordance with the Organization’s policies, vendors, and auditors
  • Assists with financial statement closing functions as needed
  • Works closely with the team members to ensure operations are effectively and efficiently supporting and meeting department and organizational goals and objectives
  • Assists with planning, organizing, and implementing process improvements

 

We Are Family | We Are Passionate & Compassionate


Building Relationships

  • Provides training to end-users and managers on the effective and proper use of the purchasing system to ensure accurate coding of purchases
  • Develops and maintains strong working relationship with the Finance team, internal and external customers, vendors, and auditors
  • Works as a team player and exhibits professional behavior and a positive attitude with both internal and external clients that reflects positively on the Organization and is consistent with the Organization’s policies and practices
  • Actively participates in exhibiting cultural awareness and sensitivity when interacting with staff, and the community


Qualifications

Minimum Qualifications

  • High School diploma or GED equivalent
  • 1 year experience in accounts payable
  • General experience with computerized accounts payable system and software
  • Strong time management and organizational skills and ability to pay close attention to detail and meet deadlines
  • Strong interpersonal skills with the ability to work independently and within a team environment and with a diverse group of people
  • Strong verbal and writing communication skills with the ability to effectively communicate with diverse group of people
  • Possess sensitivity to the service population's cultural and socio-economic characteristics
  • Proficient with Microsoft Word, Excel, and Outlook


Perks at Upbring

  • Competitive PTO & paid holidays 
  • Health, dental, vision insurance & more! 
  • 403(b) Plan
  • Employee Assistance Program
  • 24/7 access to telemedicine and counseling services 
  • Discounted Gym Memberships 


Physical Demands & Work Conditions

  • This position requires sitting and looking and using a computer for long periods of time
  • Lift, push, pull, move up to 25 lbs.


The physical requirements for this position with or without reasonable accommodation are representative of those that must be met by an employee to perform the essential functions of this position successfully. While performing this position the employee with or without reasonable accommodation should have the ability to walk, stand, sit, kneel, speak, and hear with aid, see, read, reach with arms and hands, lift and/or move up to specified weight, and use equipment that is essential to performing the job, such as a computer, copier, fax machine, telephone, and automobile, if applicable. Specific vision requirements of this position may include color vision, seeing things close up, and the ability to adjust focus.

 

Diversity. Equity. Inclusion. Belonging 

We are a diverse and inclusive organization that recognizes our strength is in the efforts of our selfless warriors. Honoring and recognizing the value and dignity of all individuals is the cornerstone of our agency. The more diverse the individuals, thought processes and lived experiences, the greater the opportunity is to combine unique perspectives to make a greater impact. Our trust, respect, and appreciation for one another is demonstrated through our communication, celebration of progress and relentless effort to be at our best to fulfill our mission to break the cycle of child abuse. 

 

Upbring is an Equal Employment Opportunity/AA Employer and does not discriminate on the basis of race, color, ancestry, religion, age, sex, sexual orientation, gender, gender expression, gender identity, pregnancy, marital status, national origin, genetic information, physical or mental disability, military or veteran status.

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