Accounts Payable Lead

Oakland, CA

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

Reporting to the Director of Finance, the Accounts Payable Lead is responsible for vendor maintenance, purchase orders, credit cards and wire transfers. The A/P Lead is also responsible for ensuring that the weekly, monthly, and annual A/P processing schedules are met.

Pay: $59,759 to $72,666 per year. The typical hiring range for this position is $59,759 to $72,666 based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, and experience.

Employment Type: Full Time

Essential Duties & Responsibilities

Responsible for vendor set up and maintenance including ACH vendors. Confirm W-9 obtained when needed.
Oversee credit card process.
Stamp, sort and distribute incoming mail. Discern priority of items to be processed.
Assist project staff, administrative personnel and vendors with inquires and solve problems.
Process transactions to record domestic and international wire transfers in software.
Analyze and prepare credit applications.
Investigate and resolve any issues that arise with wire transfers and other payment methods.
Assist in the weekly processing of accounts payable through checks, ACH and wire transfer.
Assist in the 1099 process and maintenance.
Perform vendor account analyses and reconciliations, correct discrepancies.
Assist in month end closing.
Coordinate software problem resolution with IT.
Training of new A/P Staff.
Onboarding of new A/P and G&C Staff.
Organize, plan and review work performed by A/P staff; provide guidance, training, and motivation of A/P staff.
Provide back-up support to Accounts Payable team.
Act as department lead in absence of Accounts Payable Manager. Processing pay cycles, reviewing and approving suppliers, and manage rush request.
Other duties as assigned.

Minimum Qualifications

At least 5 years of related experience, with at least 4 in accounts payable in a high volume environment.
Experience with Enterprise Resource Planning (ERP) software.
Bachelor’s degree in accounting, business, finance, or related field, or substitute with 4 additional years of related experience.

Preferred Qualifications

Strong organizational skills.
Detail oriented with strong problem solving skills. Excellent judgment and the ability to identify business issues.
Customer service mentality both internally and externally.
Ability to collaborate with colleagues in other departments.
Basic accounting principles knowledge, documentation, and research skills.
Thorough knowledge of applicable accounts payable and general ledger systems and procedures, financial chart of accounts and corporate policies, practices and systems.
Possess strong organizational and time management skills.
Ability to communicate effectively verbally and in writing.
Ability to work independently with little supervision and manage multiple tasks simultaneously.
Ability to perform mathematical computations quickly and accurately.
Proficient in the use of Microsoft Office, with excellent skills in Excel. Microsoft Access skills are preferred.
Experience with PeoplesSoft preferred.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.