Accounts Payable Coordinator

Mississauga, ON

We are currently looking for a highly driven and organized Accounts Payable Coordinator to join our Finance team. The AP Coordinator will work closely with the Accounts Payable Supervisor to ensure the full AP cycle is completed each month. You will be responsible for a variety of tasks including invoice entry, payment run processing, audits, manual filling, and special projects as required. If you can manage 100-150 invoices per day, meet deadlines, and are able to analyze data and make logical decisions, this may be the opportunity for you!

Key Responsibilities:

  • Full cycle Accounts Payable, including receive, match, verify and post payable invoices/expenses to ERP system and prepare cheques for mailing and EFT file for upload to the bank, in compliance with financial policies and reporting deadlines
  • Reconcile accounts, ensure orders are received and invoiced accurately, and resolve account discrepancies with vendors on a timely basis
  • Review and accurately disseminate all correspondence received via the AP inbox
  • Record monthly accruals
  • Assist with general ledger reconciliation and general journal postings
  • Maintain and file documentation, which include invoices, receipts, vendor banking information, vendor credit applications and other documents as required
  • Analyze and reconcile vendor statements and manage vendor aging
  • Continuously maintaining accurate filing and record systems

Undertake other duties or ad hoc projects as required


  • College diploma or university degree in the field of accounting
  • 3 years prior accounts payable experience in a high-volume manual environment
  • Knowledge of Accounts Payable best practices, standard concepts, policies and procedures
  • Knowledge of relevant legislation and regulatory requirements, and experience in compliance and year-end audits.
  • Superior working knowledge of Microsoft Office Suite (Excel, Outlook, etc.)
  • Previous ERP system experience, Microsoft Dynamics will be considered an asset
  • A customer focused approach to dealing with internal and external stakeholders
  • Professional demeanor, excellent communication (written and verbal) and inter-personal skills
  • Strong organizational, multi-tasking, analytical and problem-solving skills, with an attention to detail
  • Experience working in a team-oriented, collaborative environment while being able to work independently

Working Environment:

Work is primarily sedentary in nature, with frequent interruptions and multiple deadlines in an office and manufacturing environment.

Physical Demands:

Sitting, walking and keyboarding for a considerable length of time. COVID-19 Vaccination Policy: The health and safety of our employees and customers is a top priority for Gay Lea Foods and therefore applicants will only be considered who are fully vaccinated, subject to human rights considerations. All protocols are in place at our facilities including, but not limited to, active screening before anyone is allowed on-site, mask/face shield/goggle use, social distancing, plexiglass barriers, cleaning protocols.

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