Accounting and Administrative Assistant

Goleta, CA

HERBL is California’s largest cannabis distributor and supply chain solutions company servicing more than 850 storefront and non-storefront retail licensees. Founded in 2016, HERBL’s team is composed of distribution and retail experts with extensive experience in large-scale global supply chains. HERBL brings the state's leading cannabis retailers and top brands together through world-class technology, unparalleled service, and high-security, state-of-the-art facilities, and trucks. Exclusive brand partners include the leaders in flower, vapes, edibles, topicals, pre-rolls, and concentrate. To learn more, visit www.HERBL.com.


This position is responsible for accurate and efficient application of customer payments in the Accounting ERP system as well as supporting other areas of the accounting and administrative department. This is a highly accountable position that requires attention to detail and comfortable use of computer systems.


Essential Duties

  • Enter and apply payments from customers into the Accounting ERP system daily.
  • Inform the A/R Team about discrepancies or issues with customer payments.
  • Remote deposits (scans) of check payments to the bank.
  • Create the cash collection log weekly in Excel.
  • Periodically send statements to customer as well as invoices or other documents as needed
  • Monitor the Accounting Inbox and respond to customers as appropriate.
  • Review cash payments received and create IRS 8300 forms according to policies.
  • Back up the Cash Room Administrator in counting and recording cash collected.
  • Back up and support the Front Desk Administrator daily as needed.
  • Scan documents for retention.
  • Assist with accounting and administrative tasks and projects as needed.


Competencies

  • Data entry
  • Excel skills
  • Detail-oriented
  • Verbal and written communication skills
  • Work Environment and Physical Demands
  • Regularly required to stand, walk, sit, talk, see and hear
  • Requires sitting/standing at a computer for long periods
  • Operates primarily onsite
  • Routinely uses standard office equipment such as computers, phones, mouse, and keyboard
  • This is a full-time, 40 hours a week position
  • Typical work hours occur Monday through Friday and between the hours of 8 am and 5 pm
  • Ability to lift and carry items weighing up to 35 lbs


Required Skills and Experience

  • 1-2 years accounting or office clerical experience or other related business experience.
  • Proficient in Microsoft Applications with high level of comfort in Excel.
  • Ability to work in a fast-paced start up environment
  • Strong verbal and written communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to work independently


We welcome and encourage people of all types of backgrounds and identities to apply for our positions. We will consider all qualified candidates without regard to race, color, religion, sex, national origin, age, marital status, veteran status, sexual orientation, gender identity or expression, disability status, pregnancy, genetic information, citizenship status or any other characteristic that makes you unique. This policy applies to all stages of employment.


All offers for employment at HERBL are conditional upon successfully completing a criminal background check. HERBL will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.


HERBL is laser-focused on the distribution of naturally derived products, giving all of our attention to supporting brands and retailers in what’s best for their businesses. We believe having company-owned brands inherently creates a conflict of interest, so we have chosen to be a pure play distribution company. By not having company-owned competing brands, you can take comfort in knowing that every action we take is in a brand or retailers best interest.


We care deeply about relationships, integrity, collaboration, and are always committed to doing what is right. We honor this belief when working with our suppliers, our customers, and our team members. The HERBL team is a blend of individuals who have significant experience from many different backgrounds including, but not limited to Supply Chain, Sales, and Operations in high-volume distribution.

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